FBM, one of Atlantic Canada's most recognized and award-winning design and planning firms, is seeking a Coordinator, Proposals & Communications to work a hybrid schedule out of their brand-new office in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM and Dillon Consulting Limited came together to offer clients a deeper level of expertise and a broader reach across the country. With 25 offices and more than 1,200 employees across Canada, Dillon and FBM offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities. These two proudly Canadian, employee-owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

Reporting to the Manager, Proposals & Communications, you will play a supporting role in positioning FBM for exciting and complex architectural, interior design, and planning projects through compelling proposal development and strategic communications. You will assist with the coordination, design, and submission of project proposals while supporting brand storytelling through award submissions, social media, and web content. Approximately 80% of this role focuses on developing proposals for new work in close cooperation with various FBM team leads, while 20% supports brand presence through strategic communications and content development.

Under the direction of the Proposal & Communications Manager, project teams and leadership, you will ensure timely, high-quality proposal submissions and maintain consistency in messaging across communications materials. You'll also liaise with subconsultants and external partners, helping to present a unified and compelling narrative of FBM's design and planning expertise.

By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You'll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada's Top 100 Employers™ for three consecutive years.

We are seeking a highly organized and skilled Coordinator, Proposals & Communications to assist with our proposal development efforts and support our key marketing and communications initiatives.

Responsibilities:

Proposal Coordination (80%)

• Under the guidance of the department manager, assist with the end-to-end proposal process together with team leads:
• Liaise with subconsultants to coordinate participation and gather proposal content materials and other necessary submission criteria
• Compose, format, and edit proposals using FBM's branded templates formatted for RFP compliance and which your role will be required to maintain and refine as necessary
• Submit final RFP response package
• Attend proposal debriefs and contribute to continuous improvement efforts
• Maintain internal catalogue of project info, employee CVs, and other supporting materials
• Liaise or work directly with Dillon Consulting's marketing communications and proposal management team
• Support project closeout processes including narratives and project info sheets

Marketing & Communications (20%)

• Maintain and support FBM's brand through consistent messaging and content
• Assist in developing and delivering award submissions
• Maintain and update website content, marketing collateral, and project portfolios
• Contribute to content creation for social media and internal communications

Experience/Qualifications:

• A degree or diploma in Communications, Marketing, Public Relations, Graphic Design or a related field
• Preferably 2+ years' experience in a similar role
• Intermediate knowledge of layout and typography, along with strong writing/editing skills
• Proficiency in Adobe InDesign, Photoshop & MS Office; familiarity with Illustrator, and website CMS (Webflow).
• Organized, detail-oriented, and effectively manages competing deadlines
• Comfortable working independently while collaborating closely with partners and project leads
• Experience in responding to open RFP solicitations in the architecture, engineering, construction industry is considered an asset
• French language proficiency is considered an asset.

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada's Top 100 Employers, Atlantic Canada's Top Employers, Nova Scotia's Top Employers, and one of Canada's Top Small/Medium Employers.

In addition, we offer:

• Employee share purchase plan
• A competitive compensation package
  • Comprehensive health benefits
  • Generous employer matching retirement savings plan
  • Student loan repayment assistance with matching employer contributions
• Flexible work hours and hybrid working options
  • FBM values its staff and the work they do every day. We recognize that everyone's needs are different, so we offer flexible and hybrid work options to help balance work and personal life.
• Employee and Family Assistance program
  • A variety of EFAP tools and online resources to support well-being are available to all employees.
• Goodlife Fitness Corporate Membership
  • Our employees can take advantage of reduced annual membership fees.
• Wellness Subsidy
  • Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada's Top 100 Employers, Atlantic Canada's Top Employers, Nova Scotia's Top Employers, and one of Canada's Top Small/Medium Employers.

Employment Equity, Diversity & Inclusion at FBM

Our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada's Top Employers.