Closing Date: August 15th, 2025 at 4:00 PM

Office of the Provost & Vice President Academic

The Office of the Provost and Vice-President Academic is responsible for all academic matters at the University of New Brunswick's two main campuses in Fredericton and Saint John and the Moncton site and drives the academic mission of the University toward the strategic goals of the Toward 2030 Strategic Plan. The Provost and Vice-President Academic oversees and leads the university-wide activities of the three Vice-Provost Offices and Deans.

WHAT WE OFFER

Full-time | 1 year Term | Fredericton or Saint John Campus| Hybrid or On-Campus

UNB is committed to ensuring employees can maintain a healthy work-life balance. While the vast majority of this work will be performed on-site, there may be limited opportunities for hybrid work arrangements based on the needs of the specific projects at the discretion of management.

Standard Work Hours: Mon - Fri | 7:45 am - 4:00 pm | 36.25 hours per week (Summer Hours)

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week (Winter Hours)

Salary Range: $65,069 - $88,681 per annum

YOUR FOCUS

Reporting to the Senior Executive Officer and Advisor, this position plays a pivotal role in developing, coordinating, prioritizing, shaping, and executing projects across the academic portfolio.

• Manage large scale projects under the leadership of the Senior Executive Officer and Advisor. Maintain project plans, including scope, objectives, deliverables, timelines, and resource requirements.
• Facilitate and guide project teams, including managing team dynamics, and fostering collaboration and motivation.
• Identify project stakeholders, communicate with them regularly, and manage their expectations throughout the project life-cycle.
• Identify potential risks to project success, develop risk mitigation strategies, and monitor risk throughout the project. Develop and maintain comprehensive project documentation, such as meeting minutes, status reports, briefing notes, and project plans. Communicate project progress and outcomes by developing and delivering presentations tailored to specific stakeholder audiences.
• Responsible for carrying out the research, best practice review, and data collection for projects. Prepare regular progress reports, status updates, and presentations for project stakeholders, highlighting key milestones, issues, and achievements.
• Lead working groups, both within the Office of the Provost and across the institution, tasked with researching recent developments and designing and implementing innovation new best practices to address such developments.
• Process and track expenses, reimbursements, invoices, and payments related to projects and events, ensuring timely and accurate processing, adherence to financial policies and procedures and ensuring financial accountability.
• Coordinate project-related events, including launch activities, communication milestones, and wrap-up sessions.

WHAT YOU BRING

• Undergraduate degree supplemented with project management and/or public relations courses and experience.
• 3 years experience in a professional office setting managing projects.

Additional Strengths

• Effective communication including dealing with clients, donors and/or executives.
• Experience managing critical and sensitive issues.
• Proficiency in Microsoft Office.
• Ability to work with high attention to detail despite frequent interruptions, competing demands and changing priorities.

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)

This position is part of the non-union Administrative, Professional and Technical (APT) group.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.