Work Remotely Anywhere in the Province of New Brunswick (subject to our Remote Work Directive)

The team at WorkSafeNB is passionate about promoting health and safety in New Brunswick workplaces. We strive to make New Brunswick the safest place to work. However, injuries do occur, and when they do, we are committed to providing caring recovery and return to work services, benefits, and compensation to injured workers and their families. Culture is the heartbeat of the organization. The stronger it is, the further we go! Selected by our employees, our WorkSafeNB values shape our culture. We put our values of Accountability, Collaboration and Trust into ACTion. We demonstrate accountability by taking pride in and ownership of our work so we can take care of our clients and other New Brunswickers. Through collaboration, we build strong partnerships and innovate to achieve better outcomes. Trust guides our organization; we lead and listen with empathy and embrace diversity, inclusion and belonging. These ACTions shape us.

WorkSafeNB is currently accepting applications to fill an approximately 18-month temporary Administrative Support position within our Prevention Department.

Reporting to the Manager, Prevention Training and Support, the Administrative Support position performs administrative and clerical responsibilities to support the prompt and timely delivery of prevention services.

Key Areas of Responsibility:

• Receive, triage, direct, and respond to incoming enquiries or notifications related to occupational health and safety or prevention services, providing clarification on legislation, policies, and practices to divisional staff and the public.
• Gather information on divisional activities to develop spreadsheets, presentations, and other documents, and to prepare monthly, quarterly, annual, or other reports as needed. Review, prepare, and format documents and correspondence on behalf of the division.
• Review, track, and monitor all assigned notifications to ensure completion and accurate tracking in the system. Maintain, update, and enhance the division's records and information base documents (records management).
• Provide general administrative support including meeting coordination, scheduling, taking minutes, following up on action items, arranging travel and accommodations. Code and process accounts, support budget preparation, and maintain records related to budget and purchases.
• Comply with and enforce safety management procedures and practices, taking every reasonable precaution to ensure the health and safety of nd programs.

Our Core Competencies:

• Accountability
• Collaboration
• Adaptability
• Client-Focused

If you possess the following qualifications, we encourage you to apply:

• One-year post-secondary diploma/certificate in business, office administration, secretarial, or other related field.
• One year of administrative or secretarial work experience.
• Strong ability to function within MS Office software, particularly MS Word and Excel.
• Knowledge in the field of health and safety would be considered an asset.
• An equivalent combination of greater education, combined with less work experience would be considered (ex: a completed university degree with 6 months' work experience).

Written and spoken competence in English is required for this position.

Hourly rate is $24.57.

Your primary workspace will be from your in-home office, with the occasional expectation of in person meetings, for that reason, working from outside the province of New Brunswick, or country, is not permissible.

If you are interested in employment with WorkSafeNB, please apply online at worksafenb.ca by August 5, 2025.

We thank all those who apply however only those selected for further consideration will be contacted.

For more information about WorkSafeNB, or this and other employment opportunities, please visit our website at worksafenb.ca.

Privacy Statement:

In New Brunswick, the Right to Information and Protection of Privacy Act (RTIPPA) and the Personal Health Information Privacy and Access Act (PHIPAA) protect the privacy of your personal information. The RTIPPA applies to personal information gathered, used, disclosed and maintained by WorkSafeNB and identifies specific rights that you have with respect to your personal information including the right to access it. By submitting your application, you agree that the personal information you are providing in this application is disclosed for the purpose of WorkSafeNB assessing your candidature in the staffing process.

You also agree that WorkSafeNB may use your personal information for statistical purposes. WorkSafeNB has safeguards in place to protect the security of your personal information, including a combination of physical, technological, and administrative security measures appropriate to the sensitivity of the information. If you are the successful candidate, the personal information you have disclosed will form part of your personnel file and be retained in accordance with existing laws. If you are not the successful candidate, your personal information will be retained for three years.

If you have further questions about WorkSafeNB's administration of the RTIPPA and PHIPAA you can contact our privacy officer at 1 800 999-9775.