Position Title: Assistant Manager, Procure to Pay
Department: Procurement
Position Type: Full-Time, Permanent
Classification: MPE Band F
Salary Range: $78,832-96,308
Posting Date: June 5, 2025
Closing Date: June 17, 2025, at 1:00 PM AST

Position Description

St. Francis Xavier University, one of Canada's leading universities, is seeking an Assistant Manager, Procure to Pay. Reporting to the Manager, Procure to Pay, the incumbent will assist the Manager with the daily operations of the procurement and accounts payable functions at the University. The incumbent is responsible for leading the department in process support and internal control which includes reviewing and updating processes and policies to ensure procurement services provided are effective and efficient.

Key Responsibilities

• Assist in the management of the Procure to Pay process ensuring it operates efficiently and meets the needs of the University and its objectives.
• Ensure compliance with policies, legal requirements and regulatory standards throughout the process.
• Build and maintain strong relationships with vendors and internal stakeholders.
• Identify areas for process improvements within the P2P cycle
• Review, recommend and implement policies and procedures to improve the P2P cycle
• Support the Accounts Payable and Procurement Card functions as the subject matter expert on procurement policies, HST regulations, and system processes.
• Oversee the audit processes for the purchasing card program and recommend possible improvements to the process.
• Responsible for the annual year end audit and reporting requirements.
• Supervision of staff including assigning tasks, coaching and monitoring performance, providing training and development opportunities.
• Participate in working groups as the University Representative as required

Qualifications

• A Bachelor's degree in business, preferably with an accounting concentration
• A CPA Accounting designation is required
• Minimum of 7 years of experience
• University work experience is an asset
• Strong (verbal and written) communication, presentation, and interpersonal skills
• Computer literate, with sound working knowledge of the Microsoft Office Suite, especially Excel and Teams
• Results-oriented, pro-active, professional
• Analytical thinker with proven problem solving skills
• Excellent organizational and time management skills
• Effective communication skills (verbal, written, relationship building)

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi'kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at [email protected] or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today's undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada's most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean's annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.