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Extra-Mural Administrative Support

In-person
Full-time
Experienced
Posted 7 days ago

Competition # EM24220, Full Time Temporary, Driscoll (Moncton)

Closing date: December 11, 2024

COMPETITION NUMBER

EM24220

CLASSIFICATION NAME

Extra-Mural Administrative Support

POSITION TITLE

Extra-Mural Administrative Support

CLASSIFICATION CODE

1020

BARGAINING UNIT

CUPE 1252

UNIT LOCATION

Driscoll (Moncton)

STATUS

Full Time Temporary

FULL TIME EQUIVALENT

1.0

HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

July 25, 2025

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required

CLOSING DATE

December 11, 2024

JOB SUMMARY

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to:

Registration/Admission Duties

  • Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
  • Processes referral requests; enters physicians' orders.
  • Admits, transfers, registers, and discharges patients.
  • Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

  • Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
  • Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties

  • Creates and types documents such as reports, letters, forms, tables.
  • Performs general office duties such as photocopying, faxing, filing, processing mail.
  • Maintains the inventory of office, equipment and medical supplies.
  • Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
  • Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
  • Verifies codes and submits invoices for payment.
  • Maintains petty cash account.
  • Schedules meetings; records, types and distributes minutes.
  • Arranges travel and submits expense forms.
  • Updates policy and procedure manuals.
  • Ensures sharp containers are properly secured and forwards to appropriate location.
  • Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:

  • High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
  • One year of previous work experience is required;
  • Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
  • Submit a valid and clean criminal record check;
  • Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
  • Must be able to work all shifts as assigned, maintaining a good attendance record;
  • Must have a high regard for confidentiality; and
  • Must have excellent work habits and have a professional appearance.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please click the 'Apply Now' button to submit your resume.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

Competition Number: EM24220

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About New Brunswick Extra-Mural (EMP)-Programme extra-mural (PEM) du Nouveau-Brunswick

About New Brunswick Extra-Mural (EMP)-Programme extra-mural (PEM) du Nouveau-Brunswick

The Future of Health Care in New Brunswick Starts with You.

For more than 35 years, the New Brunswick Extra-Mural Program (EMP) has operated under the simple philosophy of 'home first.' It speaks to the EMP's goal of helping New Brunswickers receive the care they need in the places where they are healthiest and happiest - their homes and communities. As part of EMP, your role is vital in our province's overall health.

Branded the 'hospital without walls,' the EMP makes a difference in the lives of those it serves by drastically reducing hospital admissions and greatly increasing patient satisfaction with its level of health care.

Join the multi-disciplinary team brought together by the Government of New Brunswick (GNB) and managed by Medavie Health Services New Brunswick (MHSNB): a team dedicated to building a healthier New Brunswick, and one in which the EMP is key to its success.

We want to hear from you! We're always on the lookout for talented, caring professionals to join our team.

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