Bookstore Coordinator (ASL 4)
New Brunswick Community College (NBCC)
Saint John, NB
Closed
Job Details:
New Brunswick Community College (NBCC) is committed to transforming lives and communities. The College is currently seeking a dynamic and competent individual for the casual position of Book Store Coordinator (ASL 4). When you work at NBCC, you are a valued team member and a part of a community of leaders who are driven by learning excellence and social and economic development.
This is a Casual employment opportunity to February 2024, with the possibility of extension located at NBCC's Saint John campus.
As part of the Finance and Administration division and reporting to the Manager of Ancillary Services, the Bookstore Coordinator is responsible for managing all operations of the campus bookstore, including inventory management, e commerce, purchase orders, returns, vendor relationships, interdepartmental communication and financial accounting while providing excellent customer service to students and staff.
The Bookstore coordinator will required to work independently, making decisions in accordance with established methods and procedures. Supervisory support is available for problem-solving, and oversight of the progress of assigned tasks and results achieved.
Key responsibilities will include:
Ordering and receiving books, sundries and merchandise ensuring the purchase order and invoices match and resolving discrepancies with vendors as required.
Confirming all book requests from programs are on the college master book list and providing feedback to programs as required.
Selling and activating electronic textbooks.
Managing book orders based on historical data.
Generating daily reports including invoicing, sales, inventory, daily activity within the campus, summary consultation, supplier, and customer.
Conducting month and year-end reconciliations.
Sign off on invoices related to their operation.
Working with an on-line inventory management system including an integrated e-commerce platform.
Prepare in-person and on-line customer orders and vendor returns for shipping including updating bookstore software.
Liaise with other bookstores within NBCC to determine best practices.
Perform activities in preparation for the closing of the bookstore including counting cash register tills and preparing deposits, printing reports reflecting daily sales, investigating, and reconciling discrepancies, and placing cash draws into safe and securing doors.
- One year post-secondary diploma in a related field.
- Preference may be given to candidates with 5 years of relevant and related work experience.
- Preference may be given to candidates with bookstore experience, ecommerce, and inventory management experience.
- Ability to complete complex tasks with minimal supervision.
- Proficiency in following guidelines, procedures, and written and oral instructions
Ability to communicate effectively and courteously with varying levels of NBCC staff, students, and general public.
- Proven ability to exercises sound judgment.
Team player with the ability to work independently and within a team environment.
Ability to work with little to no supervision and show initiative.
- Highly flexible with excellent interpersonal and communication skills and the ability to navigate and build relationships effectively throughout the organization.
- Working knowledge of Microsoft Office Suite.
- Ability to maintain a high degree of professionalism and confidentiality.
- Demonstrated problem-solving skills, analytical ability, and innovative thinking.
- Self-motivated, service and results oriented.
- Ability to work under pressure in a fast-paced environment.
- Demonstrated ability to work effectively independently and within a team.
- A desire for continuous learning and growth.
- Excellent oral and written communication skills in English.
- Preference may be given to candidates who have experience working in a post-secondary environment.
Candidates must clearly demonstrate how they meet these qualifications on their resumes.
Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.
- A culture that is focused on nurturing a sense of belonging for all employees.
- A competitive salary range of $22.65 to $27.42 hourly.
- Opportunities for professional development and training.
- NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services for the College.
All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.
The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements, when feasible, to meet the changing needs of the College and its students. In order to ensure our student needs are met, flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in a location that is a reasonable distance from one of our seven work locations around the Province.
We promote an equal opportunity work environment.
All interested candidates are invited to submit a detailed application, with a resume, online by October 18, 2023. All applications will be acknowledged upon receipt, however, only those selected for an interview will be contacted further.
