Job Title or Location

Advancement Services Officer

Acadia University
Wolfville, NS
$53,670 - $65,730 / year
Posted 20 days ago

Position: Advancement Services Officer
Department: Office of Advancement
Position Type: AUPAT Grade 5, Full-time, Permanent
Date Posted: August 23, 2023
Application Deadline: Applications will be reviewed as they are received until the position is filled.
Competition #: 23-42-AU - REPOST
Salary: To be commensurate with qualifications and experience in the range of $53,670 - $65,730 per annum.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 4 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Other: These positions may be eligible for hybrid work (flexible work model that supports a blend of in-office and remote work) after demonstrating successful progression in proficiency in the position. This will be agreed by all parties based on operational requirements and university guidelines.


Acadia seeks to fill an Advancement Services Officer, Donations and Research position and an Advancement Services Officer, Finance and Reporting position in our Office of Advancement. These two positions are part of a job rotation opportunity where the incumbents will rotate between these two positions every 4 months to facilitate the transfer of knowledge and skills in the department.

In this job rotation opportunity, you will gain exposure to two areas of Advancement - Donations and Research and Finance and Reporting, which will provide you with acquisition of new knowledge and competencies through practicing between the two roles. You will have the opportunity to work on various donor, alumni, student, community, and faculty projects, broadening your exposure to Advancement activities. Both positions report directly to the Director, Advancement Services and will serve as a key resource to the Office of Advancement and the University. In these Advancement Services Officer roles, you will be required to know all donor agreements and terms, CASE Reporting Standards, and Canada Revenue Agency (CRA) Gifting and Receipting rules and regulations.

When in the Advancement Services Officer, Donations and Research role you will be the primary point of contact for donations management, compliance, and research requests. You will be responsible for ensuring compliance with gifting and receipting rules and regulations, managing donor funds, donor and prospect administration and support. Duties include the allocation of sizeable donations and sponsorships, issuing official donation receipts and obtaining donor documentation, pledge reminders and expiring pledges, prospect research, data quality, consistency, and accuracy.

When in the Advancement Services Officer, Finance and Reporting role you will be the primary point of contact for reporting and accountability of donor funds and Advancement finance. You will be responsible for ensuring transparency and outstanding reporting on donor funds. Duties include preparing financial and donor reports, surveys, statistical graphs, and prospect research.

  • Completion of a bachelor's degree in business administration or related area of study with emphasis in accounting, finance and/or business planning.

  • We are seeking candidates with knowledge and experience in Business Administration / Accounting / Advancement Management / CRA Regulations / CASE Reporting Standards / FOIPOP and other privacy legislation.

  • Enrolment in or plan to purse a Chartered Professional Accountant designation an asset.

  • Excellent judgment and analytical skills are necessary for this role. Sensitivity to work with detailed and strictly confidential material is required.

  • Proven ability to develop and maintain relationships with other departments, donors and key stakeholders.

  • Demonstrated proficiency and accuracy in database management is essential.

  • Applicants must be proficient in the use of Microsoft Office applications and comfortable working in a technology supported environment.

  • Experience working with Colleague by Ellucian and Informer by Entrinsik (Business Analytics Software) an asset.

For further information or to request a detailed job description, please contact Keilani Tupper at [email protected].

Work With Us

TO APPLY: To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and references.

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.

The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.

The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].

Competition Number: 23-42-AU
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About Acadia University

About Acadia University

Acadia University, located in Mi'kma'ki, the ancestral territory of the Mi'kmaq nation, is one of Canada's leading primarily undergraduate institutions. For over 180 years, Acadia has been providing students with a learning environment that ensures they have every opportunity to succeed in life. Our graduates emerge with the tools required to be global citizens and community leaders. Acadia's faculty and staff are key to our institutional success and share a commitment to provide our students with a high quality post-secondary education. As a staff member, you will be part of this transformational educational experience where innovation is encouraged, and your ideas are welcomed.

Acadia University is located only one hour from the city of Halifax in Nova Scotia's beautiful Annapolis Valley in the Town of Wolfville. Wolfville offers residents an affordable lifestyle, outstanding recreational opportunities, internationally acclaimed restaurants, a healthy economy, and the best weather in the Atlantic provinces. The Town of Wolfville is one of the fastest-growing communities in Nova Scotia where people find the perfect mix of small-town livability and urban energy. It's a place that people love to live, and those who do not live here love to visit.

To see more information on why Acadia is an employer of choice, please visit our website at