Project Coordinator

Under the general direction of the Director, Infrastructure, the Project Coordinator will be responsible for the coordination and administration of documents related to the design and construction of public buildings for the CBRM Healthcare Redevelopment Group. You will work cooperatively with the colleagues, management, and stakeholders, including stakeholders from other departments, industry and Nova Scotia Health.

Responsibilities

In this role you will coordinate and provide quality checks to documents relating to contracts for the design and construction of large complex building construction projects. This includes updating purchase orders by entering change orders into Ariba, reviewing invoicing, tracking, and filing important contract documentation. You will provide administrative support to management and project managers for this group by checking change orders and ensuring invoices are in compliance with contract terms.

In addition to the above, you will:

Assist in managing projects and initiatives based on portfolio needs, including managing the agenda, planning, research, budget management, implementation, control, resource scheduling and organization of a broad range of activities.

Assist senior colleagues in managing internal and external stakeholder relationships by using client systems and other established project management processes, procedures, and protocols.

Perform contract management activities by following existing procedures to support others.

Coordinate and prepare documentation, meeting minutes, communications, agendas, and reports for approval, while following up on pending issues.

Produce accurate reports for others by collecting data from a variety of sources and inputting that data into standard formats. Support and enable others to use and benefit from existing data management systems.

Perform other related activities.

Qualifications

Bachelors degree in a related field as well as one year of relevant experience; or an equivalent combination of training and experience may be acceptable. Familiarity with running SAP reports will be considered an asset.

You have excellent organizational skills, strong communication and interpersonal skills, as well as the ability to work independently and maintain a high degree of professionalism. You will possess excellent typing skills and demonstrated proficiency in a variety of computer applications, including Microsoft Word, PowerPoint, Excel, and MS Outlook.

Effective interpersonal and communication skills, strong organizational skills, combined with the ability to prioritize work and adhere to deadlines and coordinate a variety of different functions simultaneously, are necessary prerequisites of this position. Sound judgement, with a high degree of personal initiative, tact and discretion are also required in this role.

Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology is considered an asset.

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