Administrative Assistant

Your Employer
Dare to join Englobe
Englobe, and its more than 2,600 people concerned about the environment daily, engage in sustainable engineering, process soils and biomass, and manage the quality and integrity of assets.
At Englobe, we adopt innovative, human-centred management. We welcome new ideas and are open to discussion. We are determined to succeed in partnership with our teams.
We offer

  • a full range of benefits (group insurance with shared costs upon hiring, group RRSP);
  • a telemedicine virtual health care service;
  • an annual reimbursement of sports expenses;
  • Opportunities for skills development;
  • Flexible hours and ability to compress working hours;
  • Internal policy to encourage telecommuting.

Dare Englobe and lead a career marked by growth and accomplishments.
Your Contribution
As an Administrative Assistant, you will work in collaboration with the Administrative team.
Your main responsibilities will be:
  • Apply and promote Englobe's health and safety rules.
  • Providing exceptional customer service internally and externally to employees and clients.
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing.
  • Conducting research, compiling data, and preparing documents.
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining, and ordering office supplies, shipping, and receiving environmental samples, field gear and documents, recording and distributing meeting minutes.
  • Fulfilling receptionist duties including greeting and assisting clients, accepting, and distributing mail, answering phones.
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices.
  • Executing prescribed technical procedures, safe work practices and work plans.
  • Coordinate scheduling of field-testing services.
  • Performing other related duties as required.

Your Profile
  • Post-Secondary degree or diploma in Office Administration, Business Administration preferred.
  • A valid "G" Drivers license is required.
  • Minimum of 1 year experience in an administrative role in an office environment required.
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset.
  • Exceptional written and oral English communication skills.
  • Proficient with use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook.
  • Skilled with preparation of PDF reports including links, bookmarks, and searching tools for easy access.
  • Strong organization and planning skills.
  • Strong research and technical writing skills, ability to present information concisely and clearly.
  • Excellent organizational skills, ability to implement and maintain systems of organization.
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment.
  • Demonstrated sensitivity and consideration for occupational health and safety.

Qualifications:
  • Post-Secondary degree or diploma in Office Administration, Business Administration preferred.
  • A valid "G" Drivers license is required.
  • Minimum of 1 year experience in an administrative role in an office environment required.
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset.
  • Exceptional written and oral English communication skills.
  • Proficient with use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook.
  • Skilled with preparation of PDF reports including links, bookmarks, and searching tools for easy access.
  • Strong organization and planning skills.
  • Strong research and technical writing skills, ability to present information concisely and clearly.
  • Excellent organizational skills, ability to implement and maintain systems of organization.
  • Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment.
  • Demonstrated sensitivity and consideration for occupational health and safety.

Responsibilities:
As an Administrative Assistant, you will work in collaboration with the Administrative team.
Your main responsibilities will be:
  • Apply and promote Englobe's health and safety rules.
  • Providing exceptional customer service internally and externally to employees and clients.
  • Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing.
  • Conducting research, compiling data, and preparing documents.
  • Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining, and ordering office supplies, shipping, and receiving environmental samples, field gear and documents, recording and distributing meeting minutes.
  • Fulfilling receptionist duties including greeting and assisting clients, accepting, and distributing mail, answering phones.
  • Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices.
  • Executing prescribed technical procedures, safe work practices and work plans.
  • Coordinate scheduling of field-testing services.
  • Performing other related duties as required.

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.
Apply Now