2021-245 - Administrative Assistant (CLA3) - Ivany Campus

Administrative Assistant (CLA3)

Ivany Campus
Dartmouth, Nova Scotia

Office of the Principal
Continuing Full-time Position: Commencing approximately August 30, 2021
Application deadline is 11:59PM, August 12, 2021
Competition No. 2021-245
Salary range: $49,629.66 to $58,387.83 annually

For the 2021-22 Academic Year, based on public health guidelines, NSCC plans to return to more in-person learning, supports and services. You may be required to work on campus, remotely or a combination of both as the Academic Year begins and progresses. This will be clarified further upon hire.

You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand our position as role models to our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC's mission. You bring a learning-centered perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a Certificate and/or Diploma in Business or Office Administration.
• You have a minimum of 5 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
• Occupational experience that includes administrative support to an Executive role or a senior leader would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, One Note, SharePoint, Forms, Teams, Publisher, Word and Excel.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.

• You have experience in administrating projects and coordinating teams to meet milestones and deadlines.

• You are highly organized and able to coordinate competing priorities in a fast-paced environment.

Relevant Skills and Knowledge:

• You demonstrate a commitment to diversity, equity and inclusion

• You possess excellent interpersonal skills that enable you to interact at all levels of an organization, industry partners, community partners and diverse populations
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in administratively supporting in a digital environment maximizing the Office 365 suite of tools
• You are known for your problem solving and critical thinking skills
• You are a strong communicator both written and oral
• You possess excellent coordination skills specifically related to coordinating services, meetings, projects and logistics
• You have proven records and information management skills and abilities specifically related to the digital environment including information systems such as Peoplesoft, Cognos, Excel, etc. and you are able to learn and operationalize new systems effectively
• You have project management experience and understand how to administratively support projects and initiatives
• You have experience coordinating and leading others in administrative assistant roles
• You are dedicated to life-long learning

You will change lives. You will join committed individuals as we work to build Nova Scotia's economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.
You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects.
You will do meaningful and challenging work in a publicly accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence.
You will celebrate the uniqueness of individuals. NSCC campuses are located on the traditional territory of the Mi'kmaq People. Nova Scotia Community College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, members of racially visible communities, persons with disabilities, and women. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application.

NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here: https://www.nscc.ca/about_nscc/policies_procedures/index.asp.

To apply for College jobs, click on the Apply Now button. First time users will be asked to set up an account with a username and password. There are three parts to your NSCC application:

1. Your Profile. You can import your resume or your LinkedIn profile to help populate your profile (click Import Options, top right) or you can complete the profile manually. One thing to note if you are using a resume or LinkedIn; they may not import synchronously with the profile and you may still need to make some manual adjustments.
2. Your Cover Letter and Resume. Towards the bottom of the Application tab, you will see a place to attach or write your cover letter. You will also see a place to attach your resume. Although these two sections say they are optional; they are not optional and are required for a complete NSCC application.
3. Questions. Next to the Application tab, you will see a Questions tab. We will need you to complete these questions in order to submit your application.

Unfortunately, we cannot accept late or paper applications.