Human Resources Coordinator

Middlesex County is currently accepting applications for the following position:

Employment Status: Permanent, Full-Time
Compensation Range: $66,248.00 to $77,495.60 annual salary
Hours of Work: 35 hours per week
Location: 399 Ridout Street North, London, ON
Closing Date: Monday, November 9, 2026 at 4:30pm
Existing Vacancy: we are currently hiring a candidate for an existing vacancy.
Artificial Intelligence: we do not use AI to screen, assess, or select candidates.

Position Overview:

As part of the Human Resources Team, the Human Resources Coordinator provides HR services and support to assist with the day-to-day operations of the department, with a focus on recruitment, employee and labour relations, health and safety, and training and development within the County of Middlesex. The successful candidate will be integral in the implementation and optimization of the County's talent acquisition system to enhance hiring efficiency and user adoption.

Duties and Responsibilities:

• Serves as the first point of contact for internal and external HR-related requests or inquiries and provides assistance as required. Directs any requests or inquiries to the Director of Human Resources and/or the Manager of Human Resources.
• Responsible for managing the full recruitment lifecycle for unionized and non-unionized positions through the organization's talent acquisition system, while leading the implementation and optimization of the system to enhance hiring efficiency and user adoption. Coordinates all aspects of the recruitment process, including posting roles, screening applications, arranging and participating in interviews, developing interview questions, conducting reference checks, and preparing offer letters and employment contracts. Provides support to HR leadership and senior management in management-level recruitment as needed.
• Responsible for the employee onboarding process, including but limited to: IT and department notifications; orientation packages (including setting up HR and H&S training modules through the training platform); and updating personnel records. Ensures onboarding documentation is received within the established timelines.
• Maintains Human Resources records (employee, training, recruitment, disability management, etc.) in accordance with the records management classification system; responsible for managing data and records in accordance with the requirements of the position and corporate policies, including proper handling, storage, security, and retention.
• Coordinates legislated HR training and organizational training initiatives, including scheduling, enrollment, tracking completion, and maintaining accurate training records as directed. Tracks outstanding training and coordinates follow-up communications to support compliance as directed
• Assists with the required administration in the event of a workplace injury.
• Provides administrative support to the Director of Human Resources and/or the Manager of Human Resources on disability management (WSIB and long-term disability claims) and the Return-to-Work Program for employees with occupational and non-occupational illnesses and/or injuries. Maintains the records for disability management and Return-to-Work Program.
• Assists the Director of Human Resources and/or the Manager of Human Resources in the area of Labour Relations by scheduling meetings, taking notes/minutes at various meetings, and preparing letters, etc.
• Maintains the County's Health and Safety Board and First Aid Kits to ensure compliance with the OHSA.
• Manages the annual employee recognition program.
• Completes the Statistics Canada Job Vacancy and Wage Survey on a quarterly basis.
• Supports employee events coordinated by the Social Committee, including participating as a member of the committee and providing assistance as needed.
• Assists the Director of Human Resources, the Manager of Human Resources, and/or the Safety & Standards Officer with special projects as directed.
• Accountability for Health and Safety - Responsible for working safely and following the Occupational Health and Safety Act and all applicable policies and procedures.
• Performs other duties as assigned.
  

Qualifications:

• Two-year college diploma in Human Resources Management, Business Administration or related discipline.
• Two years of experience or equivalent working in a Human Resources capacity, preferably in a municipal setting.
• Certified Human Resources Professional (CHRP) designation or working towards designation an asset.
• General knowledge of the Employment Standards Act, Occupational Health and Safety Act, Workplace Safety and Insurance Act, the Human Rights Code, Pay Equity Act, etc.
• Excellent interpersonal and communication skills, both oral and written.
• Ability to use tact and diplomacy in dealing with sensitive and confidential information.
• Ability to identify and solve problems with a practical and detail-oriented approach.
• Ability to work independently, take initiative, and manage time effectively to meet tight deadlines.
• Ability to balance multiple priorities, often with conflicting timelines in a fast-paced environment.
• A valid “G” driver's licence and access to a vehicle to travel as required to fulfil job responsibilities.
• Current Criminal Record Check that is satisfactory to the County of Middlesex.
  

What We Offer:

• Professional Development
• Flex Time/Banked Time Off
• OMERS Pension Plan
• Health & Dental Benefits
• Employee & Family Assistance Program
  

Why Choose Middlesex County?

Middlesex County is a vibrant upper-tier municipality in Southwestern Ontario, offering a strong business environment, convenient transportation access, and a high quality of life. Residents benefit from excellent healthcare, affordable housing, diverse educational opportunities, and abundant recreational and cultural activities. While the County administration is based in London, the region is made up of unique villages, towns, and rural communities that offer a welcoming environment for residents and visitors. Working at Middlesex County provides the opportunity to make a meaningful impact while building strong relationships within the communities we serve.

Applying with Middlesex County

As part of our recruitment and selection process for this position, consideration of applicants may include a skills assessment of previous performance, experience and qualifications. Additionally, successful candidates will be required to provide verification of credentials as a condition of offer.

Only applications submitted through the Middlesex County job board by the deadline noted above will be accepted. We thank all applicants who apply, but only applicants selected for interview will be acknowledged. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, applicant information is collected and will be used to determine qualifications for employment with Middlesex County. Questions about the collection or use of this information should be directed to the County Clerk at [email protected]

Middlesex County is an equal opportunity employer. We are committed to a diverse and inclusive workplace for everyone. Accommodations are available throughout the recruitment process. If you are contacted for an interview, please advise us of any accommodations that may be required. This information will be treated confidentially and only used for the purpose of providing an accessible recruitment experience.