Human Resources Coordinator

Join our growing Human Resources Department!!!!! WLFN is adding to our team!

Deadline for Applications: November 6, 2026, at 4:00PM

POSITION

Reporting to the Director of Human Resources, the Human Resources (HR) Coordinator provides administrative and operational support for the organization's human resources activities. The role coordinates recruitment, onboarding, employee records, training logistics, and HR reporting to ensure processes are completed accurately, efficiently, and in accordance with established procedures.

The HR Coordinator is accountable for accurate HR records, timely administrative processing, effective coordination of HR activities, and reliable support to employees, managers, and the HR team.

Employment Type

Full time, 35 hours per week, Monday - Friday 8:30AM - 4:30PM with a one-hour unpaid lunch break.

Probation Period

3 months from the date of hire.

Education Required

• Degree or diploma in human resources, personnel management, personnel administration, business administration or other related field.

Experience Required

• Minimum 2 years of human resources or administrative experience.

Overtime Status

Non exempt.

DUTIES AND RESPONSIBILITIES

Recruitment Coordination

1. Post job advertisements on approved recruitment platforms.
2. Screen applications against established job requirements and forward qualified candidates to hiring managers.
3. Schedule interviews and coordinate communication with candidates.
4. Prepare offer letters and employment documentation using approved templates and processes.
5. Coordinate reference checks and pre-employment requirements as authorized.
6. Maintain recruitment trackers and provide updates on vacancies and hiring progress.
7. Attend HR events and conferences, including job fairs to promote the organization and recruit new employees.

Onboarding and Offboarding Administration

1. Prepare onboarding packages, employment agreements, and new-hire documentation.
2. Coordinate orientation sessions, introductions, and required training.
3. Liaise with IT, payroll, and department managers to arrange system access and equipment.
4. Collect and verify required employee information and maintain onboarding checklists.
5. Prepare offboarding documentation, coordinate exit procedures, and track the return of company property.

Employee Records and HR Administration

1. Maintain accurate and confidential employee files and HRIS records.
2. Update employee information, job changes, reporting relationships, and employment status.
3. Prepare employment confirmation letters, reference letters where authorized, and other routine HR documents.
4. Track probationary periods, contract expiry dates, employee certifications, and required documentation.
5. Ensure employee records are organized, complete, and appropriately secured.
6. Reconcile credit card expenses for the Director of Human Resources.
7. Order and maintain promotional materials inventory.

Performance Review and Training Coordination

1. Maintain performance review schedules and send reminders to managers and employees.
2. Track completion of probationary and annual performance reviews.
3. Schedule training sessions and maintain attendance and completion records.
4. Coordinate training registrations, materials, and logistics.
5. Maintain employee training and certification records.

Employee Engagement and Communications

1. Coordinate employee events, recognition activities, and engagement initiatives.
2. Assist with preparing and distributing HR communications.
3. Support employee surveys and compile responses or results for review.
4. Help coordinate employee announcements and internal HR initiatives.

HR Reporting and General Support

1. Prepare routine reports on headcount, turnover, absenteeism, vacancies, and training.
2. Maintain recruitment trackers, HR calendars, and administrative checklists.
3. Support the implementation and communication of approved HR policies and procedures.
4. Provide general administrative support for HR projects and departmental activities
5. Supports the mission, vision, and values of Williams Lake First Nation.
6. Contributes to the WLFN's ongoing success by accomplishing other duties as required or assigned.

The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.

QUALIFICATIONS:

Knowledge

• Knowledge of HR software programs (HRIS or HRMS) including BambooHR.
• Knowledge of federal and provincial labour and safety laws.
• Knowledge of Microsoft Office software at an advanced level.
• General office skills – typing speed of 55 wpm, filing, office machines, phone and email etiquette.

Skills and Abilities

• Strong attention to detail.
• Excellent verbal and written communication skills with strong analytical and problem-solving skills.
• Flexible, able to learn, and adapt quickly.
• Ability to maintain the highest level of confidentiality.
• Excellent organization and time management skills.
• Ability to manage a deadline driven and detail-oriented workload, including an ability to prioritize workload.
• Ability to demonstrate professionalism when dealing with financial and employee information including confidentiality.
• Recognizes and respects all cultural diversity and understands Indigenous culture.

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the T'exelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.
We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Are you interested in relocating but want to know more about why you should make the move to the Cariboo? Learn more here! Make the Move - Cariboo Regional District (cariboord.ca)