Accounts Payable Administrator

Accounts Payable Administrator
We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Your success will be defined by your ability to:

• High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
• Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
• Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
• Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
• Support account reconciliations and assist with year-end close and holiday coverage activities.
• Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.

Your Strengths Include:

• 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
• Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
• Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
• Self-starter mindset with proven ability to hit the ground running with minimal oversight.
• Strong communication skills for liaising with Project Managers, internal teams, and external vendors.

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Nadine Girard or Lexie Robertson.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
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