Administrative Assistant & Office Coordinator

Administrative Assistant & Office Coordinator
Vancouver, BC | $48,000 - $50,000 depending on experienceFull-Time | Monday-Friday | 8:15 a.m. – 5:00 p.m.
We're hiring for two locations! We have one vacancy at our West Broadway location and one at Airport Square. When applying, please indicate your preferred location or let us know if you would be happy to work at either location.
About Us:We are a fun and dynamic shared workplace serving a diverse range of clients. The company is looking for an experienced administrative assistant to support the team with front desk responsibilities and daily operations.We have an unparalleled commitment to our clients and value the relationships we have built over the years. The ideal candidate will be professional, courteous and personable, and will be able to handle different tasks to support the team and clients.
About the Role:No two days are ever the same.
As our Administrative Assistant & Office Coordinator, you'll be the first impression of our centre while helping keep our busy business centre running smoothly every day. You'll work closely with the Administrative Assistants, Community Manager, and Owners, providing administrative, operational, and project support while helping deliver an exceptional experience for every client.
We're looking for someone who is passionate about helping people. Making someone's day easier isn't just part of the job, it's what energizes you.
You'll thrive in this role if you have a growth mindset, enjoy learning, naturally take initiative, stay calm when things get busy, love being organized, take pride in solving problems, and are committed to delivering exceptional customer service.
If you're the kind of person who notices what needs to be done without being asked and enjoys being an important part of a collaborative team, we'd love to hear from you.
What You'll Do:

• Provide administrative, operational, and project support to the Administrative Assistants, Community Manager, and Owners.
• Welcome clients and visitors with professionalism, warmth, and confidence.
• Manage a busy multi-line telephone system while delivering exceptional customer service.
• Support more than 250 business clients with a wide variety of reception and administrative services.
• Coordinate meeting room bookings, mail, courier services, and virtual office requests.
• Prepare documents, scan, print, proofread, and provide general administrative support.
• Assist with marketing, client service, and office initiatives as required.
• Look for opportunities to improve processes, increase efficiency, and enhance the overall client experience.

Required Qualifications:

• A minimum of 1–2 years' experience in a professional office environment where managing a busy multi-line telephone system was a significant part of your role.
• Exceptional verbal and written communication skills, including excellent spelling and grammar.
• Outstanding organizational skills with meticulous attention to detail.
• Confidence using Microsoft 365 and the ability to learn new software quickly.
• The ability to manage competing priorities while maintaining professionalism, accuracy, and a positive attitude.
• A proactive, solutions-focused approach and the confidence to work independently while contributing to a collaborative team.

Compensation & Benefits:

• Monday to Friday | 8:15 a.m. – 5:00 p.m.
• Extended health benefits after three months.
• Paid vacation.
• A supportive, collaborative team environment.
• The opportunity to learn, grow, and make a meaningful impact every day.

If you're looking for more than just your next job and want to build a career in a professional office where your contributions truly matter, we'd love to hear from you.
Please submit your resume and a brief cover letter telling us why you'd be a great fit for the MPS team.