Business Assistant

Location: Puslinch, ON (near Guelph), In Office (5 days per week)

Employment Type: Full-Time, Monday - Friday 8:30am - 5:00pm

Pay Rate Range: $25.00/hour to $28.00/hour

Vacancy: Existing

We are seeking a detail-oriented Business Assistant to oversee company day-to-day bookkeeping, financial documentation, and general HR & office administration work. This role serves as the key support for company operation, liaising with local vendors, external accountants, and overseas head office. Payroll processing is not required for this position.

Duties & Responsibilities:

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accounts receivable (AR), expense coding, and transaction recording.
• Complete monthly bank reconciliations, ensuring accurate and up-to-date financial records.
• Manage and track company expenses, vendor bills, and customer receipts. Responsible for bi-weekly bank payment application, review, and submission of payment requests accurately following company procedures.
• Prepare, reconcile, and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closing procedures, and prepare organized financial working papers for external CPA year-end audit and tax filing.
• Sort, verify, and archive all financial documents, receipts, and statements in compliance with CRA record-keeping requirements.
• Assist in preparing monthly and annual company capital budget plans, sort out budget data, track basic budget implementation, and submit regular budget reports.
• Liaise and communicate with Sunward HQ, local vendors, suppliers, and external accounting firms.
• Handle employee onboarding & offboarding procedures, prepare employment documents, and maintain accurate personnel files with our HR partner.
• Manage employee benefit administration with our HR partner, leave/vacation/sick day records, and employee data updates.
• Perform daily office administration work, such as reception, documentation management, and assist in arranging the business travel of the General Manager.
• Complete ad-hoc business and administrative tasks assigned by management.

Requirements:

• Mandarin & English bilingual (spoken & written) is mandatory for head office communication.
• Hands-on experience with full-cycle bookkeeping.
• Familiar with Ontario business accounting procedures and HST/GST filing process.
• Basic HR administrative experience is preferred.
• Strong attention to detail, organized, and able to manage multi-task workload independently.
• Proficient in MS Office (Excel, Word).

Sunward Canada is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.