Trust & Estate Paralegal - Maternity Leave Coverage

Moodys Private Client is a private client law firm based in Calgary. Our Trusts & Estates team, focused exclusively on estate planning, estate administration, and estate litigation, is seeking a Trust & Estates Paralegal - maternity leave coverage. This role is ideal for someone who enjoys working independently and in a team environment, supporting lawyers in a collaborative, specialized practice.

Key Responsibilities

• Draft and prepare Wills, Enduring Powers of Attorney, and Personal Directives.
• Assist with estate administration, including preparation of Applications for Grants of Probate and Grants of Administration and other Surrogate Court filings.
• Communicate with executors, beneficiaries, financial institutions, and other professionals.
• Manage complex estate files, maintain deadlines, and coordinate document execution.
• Support lawyers in estate litigation matters, draft court documents, coordinate documents for filing and filing documents in Court filing system.
• Prepare correspondence and assist with general file management.
• Effectively and efficiently communicates with clients and other parties, including drafting letters, emails, making phone calls, etc.
• Schedule client meetings and phone calls and maintain multiple lawyer calendars.
• Handles a high volume of emails, reviewing, handling, and e-filing the same.
• Organizes and maintains a paper filing system (including trial binders, etc.), as well as an online filing system through a document management program.
• Maintains detailed to-do list/task list, file status list, and manages reminders for themselves and for the lawyers on the team.
• Organizes and compiles documents for client meetings, etc.
• Switches between tasks and maintain professionalism and efficiency in a fast-paced environment.

Qualifications

• Minimum 2 years' experience in wills & estates in a law firm
• Paralegal or Legal Assistant diploma (or equivalent experience)
• Experience with Alberta probate and estate administration processes
• Experience with Alberta Surrogate and Civil litigation filing processes
• Strong organizational, communication, and client service skills
• Ability to manage multiple files and deadlines
• Proactiveness, takes initiative and anticipates the group and client needs.

Benefits

• Dynamic work environment
• Working in a small team
• Competitive salary
• Health insurance / extended benefit
• Vacation days and personal care time
• Subsidized underground parking
• Professional development
• Free on-site gym