Human Resources Administrator

Position Title: Human Resources Administrator
Department: Human Resources
Company: Protocase Inc. / 45Drives Ltd.
Location: Sydney, NS
Work Arrangement: On-site
Employment Type: Full-Time
Shift: 9AM – 5PM
Level: Entry Level
Compensation: $40,325.02–$48,655.75 CAD

Full Transparency: We Work a Little Differently Around Here.

This isn't just another job where you punch in and punch out. We come to work every day because we strive to earn a living in a meaningful way. Too many people exist without finding joy or purpose in their work, and we believe that's just wrong. After all, we spend at least a third of our lives working—so why not create workplaces where people want to come to work in the morning and feel good when they leave at the end of the day?

At Protocase, your ideas don't just matter—they shape our future. We thrive on collaboration and innovation, where every voice is heard, valued, and makes a real impact. Does this sound like something you'd want to be a part of and help grow?

Learn more about how we work: https://workdifferently.info/

About Us – Protocase & 45Drives

Protocase Inc. and 45Drives Ltd. are part of a growing group of manufacturing and technology companies based in Cape Breton, Nova Scotia. Protocase combines advanced manufacturing and technology to provide custom manufacturing solutions for engineers, designers, researchers, and innovators around the world. 45Drives develops open-source data storage solutions that give organizations greater control, flexibility, and transparency over their data without locking them into proprietary ecosystems.

Together, our team of more than 575 employees supports over 16,000 customers globally across technology, aerospace, research, education, government, engineering, and other industries.

Whether we're helping bring a complex physical product to life or supporting an organization's data infrastructure, our focus is the same: solve meaningful problems, move quickly, and deliver practical solutions that create real value for our customers.

About the Role

We are looking for a highly organized and detail-oriented Human Resources Administrator to support our HR team.

This is an entry-level opportunity for someone who enjoys keeping things organized, following processes, and making sure important details do not fall through the cracks. The primary focus of the role will be supporting immigration, work authorization, security, compliance, and employee documentation.

You will work closely with employees and members of the HR and security teams to maintain accurate records, prepare documentation, track deadlines, follow up on outstanding items, and help ensure required processes are completed accurately and on time.

What You'll Do

• Collect, review, and organize employee documentation for immigration, work authorization, and security processes.
• Maintain accurate records, trackers, permit expiration dates, application milestones, and security information.
• Prepare routine letters, forms, and supporting documentation using established templates and procedures.
• Support immigration and work-authorization applications, renewals, and extensions.
• Assist with security onboarding, background checks, reference checks, and Controlled Goods documentation.
• Communicate with employees about required documents, outstanding information, deadlines, and next steps.
• Follow up on immigration and work-authorization applications, renewals, and extensions to help keep important deadlines and required actions on track.
• Identify missing or inconsistent information and escalate questions when required.
• Maintain confidential employee information accurately and responsibly.
• Support additional HR projects and administrative priorities as needed.

What You Need

We are looking for someone who is dependable, organized, and comfortable working with detailed and sensitive information.

You should have:

• Strong attention to detail and accuracy.
• Excellent organization and time-management skills.
• The ability to manage multiple deadlines and follow-ups.
• Strong written and verbal communication skills.
• Comfort asking questions and learning new processes.
• Ability to keep sensitive employee information completely confidential.
• A willingness to learn immigration, work authorization, security, compliance, and HR administrative processes.

What Would Be Considered an Asset

Experience or education related to Human Resources, administration, immigration, compliance, security documentation, or employee records would be considered an asset, but is not listed as a requirement in the new position request.

About You

You're organized, dependable, and detail-oriented, with strong communication skills and a high level of discretion. You're comfortable managing multiple priorities, following established processes, and learning new HR, immigration, security, and compliance procedures.

Why Us?

At Protocase, we believe in recognizing and rewarding hard work and dedication.

Our starting annual total compensation package—including base salary and performance incentives—ranges from $40,325.02 to $48,655.75 CAD, depending on experience.

• Training & Growth: Leadership training, skills development opportunities, regular coaching, and clear pathways for career growth.
• ️⚕️ Comprehensive Health Care Plan & Company RRSP: Medical, Dental, Life Insurance, Group Insurance, and a Company RRSP after six months of full-time employment.
• ️ Vacation: Start with two weeks of paid vacation, increasing to three weeks after three years and four weeks after five years.
• Community Discounts: Access exclusive discounts at local businesses and restaurants.
• ️ Wellness Support: Enjoy a cost-shared YMCA membership, wellness initiatives, and access to a pension plan after three months of employment.
• Social Events: Regular social events, including seasonal parties, monthly lunches, and team celebrations.
• Lifestyle of Cape Breton, Nova Scotia: Live in a community with quick commutes, affordable homes on generous plots of land, beautiful scenery, and friendly people.