Accounts Payable Clerk

Job Summary:
The Accounts Payable Clerk will be responsible for managing a high volume of invoices, ensuring impeccable accuracy in processing payments, and maintaining effective communication with vendors and internal departments. This role requires a proactive individual who can monitor the AP email inbox, adhere to established protocols, and work collaboratively to ensure timely and accurate posting of payables in Sage 100. The ideal candidate thrives in a fast-paced environment and brings strong organizational and interpersonal skills to the table.

Key Responsibilities:

• Process a high volume of vendor invoices with precision and efficiency, verifying accuracy of amounts, coding, and approvals.
• Monitor the Accounts Payable email inbox, responding to vendor inquiries and internal requests in a timely and professional manner.
• Communicate effectively with vendors to resolve discrepancies, confirm payment terms, and maintain positive relationships.
• Collaborate with various departments across multiple provinces to ensure their payables are processed and posted accurately in Sage 100 within established deadlines.
• Match purchase orders, receipts, and invoices to ensure compliance with company policies and procedures.
• Prepare and process payment runs according to payment schedules.
• Reconcile vendor statements and address any outstanding issues promptly.
• Maintain accurate and organized records of all AP transactions and documentation.
• Follow established Accounts Payable protocols and contribute to process improvements as needed.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Perform other related duties as assigned to support the finance team and company objectives.

Qualifications:

• Minimum of 1 year of experience in accounts payable or a similar high-volume processing role.
• Proficiency in Sage 100 (or similar ERP/accounting software) is highly preferred.
• Exceptional attention to detail and a commitment to accuracy in all tasks.
• Strong communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Familiarity with construction industry invoicing and multi-provincial operations is an asset.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and as part of a team, with a problem-solving mindset.