Administrative Assistant & Book Keeper

About the Role:

Brejnik Fine Homes is seeking a highly organized, technical-savvy Administrative Assistant & Bookkeeper to support our ongoing business operations and exciting new ventures. The ideal candidate will have a strong background in QuickBooks (Desktop and Online) and a passion for implementing tools to digitize and automate financial workflows.

Key Responsibilities:

• Financial & Administrative Operations:
• • Oversee the migration of our accounting processes from QuickBooks Desktop to Online.
  • Manage, track, and support the automated invoice processing using tools (DEXT).
  • Facilitate efficient invoice approval workflows and record transactions in QuickBooks.
  • Digitize financial documentation and maintain organized records in Google Drive.
  • Generate management reports, including monthly client budgets and invoices.
  • Reconcile monthly VISA statements and record team hours/expenses.
  • Working with Account to complete Year End tax filing and closing of books.

• Process Automation:
• • Continuously identify opportunities to streamline financial processes through automation.
  • Support the implementation of budget tracking tools for enhanced financial planning and client communication.
  • Manage payments for Suppliers, staff and clients as needed.

• General Support:
• • Provide direct administrative support to the CEO for time and task tracking.
  • Answer incoming calls and handle general office administrative tasks.
  • Support administrative needs for new and evolving business initiatives.

• Qualifications:
• Experience in administrative support, bookkeeping, or office coordination.
• Strong proficiency in QuickBooks (Online)—Invoicing, Reconciliation, and Budgeting.
• Proficiency in Google Workspace (Drive, Sheets, etc.) and Microsoft Office Suite is required.
• Experience with DEXT is an asset.
• Excellent organizational skills with keen attention to detail.
• General Technical knowledge
• Ability to handle confidential financial and client information with discretion.
• Background in Home Building or Construction business is an asset.