Office Coordination - Commercial Construction

· Referral Gift cards – each time an employee refers someone and they are hired, they will get a gift card on certain anniversary dates. There is an excel sheet with the current employees that will receive cards

· Insurance set up

· Signing and filing away lien waivers – lien waivers will typically come in the mail or via email, you will need to get them signed by either Shayen or Dave and get them sent back. Be sure to put the signed waiver in the corresponding bible basket or job file

· Ordering office supplies

· Depositing checks/cash

· Checking the omni info/jobs emails daily – check for employee call ins, bid invites (send to Dave), job applications, and other misc. mail that may be important

· Reporting absences to PMs via email

· Reporting monthly payroll

· Process/track Employee CIB licenses – you must keep track of all employee CIB licenses, about a month out from when they expire, you will need to contact the employee to remind them of their upcoming renewal.

· Garnishments and child support

· Setting up/tracking new devices – cell phones, laptops, tablets

· Keeping log of future LOAs

· Sending monthly receipts for credit card payments

· Logging certified PR reports

· Sending expense reports to accounting

· Onboarding, Insurance (ST, LT, Health, Life Dental), 401K,

· Orientations

· Offboarding

· HH-2 Involvement (field method of entering job site hours)

· Paychex

· Active Employee Data

· Annual insurance open enrollment

· Admn assistance to upper management

· Winsor delegated responsibilities