Payroll Specialist

Payroll Specialist Contract: 3 Months
Compensation: $38–$40/hour
Location: Toronto, ON
Role Overview Our client is seeking an experienced Payroll Specialist to manage bi-weekly payroll and benefits administration for hourly and salaried employees across multiple entities. The successful candidate will have strong knowledge of Ontario payroll legislation, excellent attention to detail, and hands-on experience with ADP Workforce Now.
Key Responsibilities

• Process bi-weekly payroll for hourly and salaried employees across multiple entities using ADP Workforce Now.
• Ensure payroll is processed accurately and in compliance with federal and provincial legislation, including the Employment Standards Act.
• Manage employee onboarding and offboarding within payroll, benefits, and pension systems.
• Prepare Records of Employment (ROEs) and support termination-related payroll requirements.
• Administer employee benefits and pension programs, including enrolments, changes, terminations, and reconciliations.
• Calculate and process payroll, benefits, and pension adjustments for new hires, employee changes, and terminations.
• Prepare monthly WSIB filings and support annual WSIB, EHT, and pension reconciliations.
• Prepare and distribute year-end tax documents, including T4s and T4As.
• Respond to payroll and benefits inquiries from employees and external agencies, investigating and resolving discrepancies promptly.
• Identify opportunities to automate payroll processes and collaborate with payroll providers on system and accounting integrations.
• Assist with compensation analysis, budgeting, and other finance-related projects as required.

Qualifications & Skills

• 3–5+ years of hands-on payroll experience, ideally processing both hourly and salaried employees.
• Strong experience with ADP Workforce Now.
• Experience administering employee benefits and pension programs; pension plan experience is an asset.
• Strong understanding of Ontario payroll legislation, ESA, WSIB, and related statutory requirements.
• PCP certification or higher is strongly preferred.
• Strong working knowledge of Microsoft Excel, Word, and Outlook.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong communication and interpersonal skills with a service-oriented approach.
• Comfortable working independently while contributing positively to a collaborative team environment.
• Experience within a healthcare or professional services environment is an asset.
• Knowledge of healthcare billing, financial processes, or electronic medical/administrative systems is an asset.

Working Conditions

• 3-month contract
• Monday to Friday
• Occasional weekends or holidays as required
• Primarily office-based

This posting reflects an active vacancy. We use applicant tracking software and technology-assisted tools to support the screening and management of applications; all hiring decisions are made by our recruitment team. We thank all applicants for their interest; however, due to application volume, only those selected for further consideration will be contacted. #ONDT