Accounts Receivable Specialist

Aston Carter's large client in Calgary is seeking an Accounts Receivable Specialist to join their team! This individual will be responsible for accurately processing high volumes of customer invoices, managing customer accounts, and ensuring timely collection of outstanding balances. This position requires strong attention to detail, solid accounting and contract administration experience, and the ability to thrive in a fast-paced, dynamic environment. The role contributes directly to monthly and quarterly financial results and supports ongoing business growth and operational excellence.

Key Responsibilities

• Generate and distribute customer invoices accurately and in a timely manner, processing a high volume of invoices each month.
• Enter and maintain data in the ERP system, including customer information, billing details, contracts, and payment records.
• Ensure all customer invoices align with contractual agreements, pricing terms, and supporting documentation, and escalate discrepancies when necessary.
• Manage and maintain customer account records, including new account setup, updates, and changes to billing information.
• Monitor customer accounts to ensure timely collection of outstanding balances through regular account reconciliations and proactive follow-up activities.
• Address and resolve issues related to overdue accounts, payment discrepancies, billing errors, and unapplied cash receipts.
• Process and apply customer payments, including electronic transfers, cheques, and other payment methods, ensuring accurate posting to the correct accounts.
• Investigate and resolve customer inquiries related to invoices, payments, and account balances in a professional and customer-focused manner.
• Establish and maintain strong working relationships with customers, vendors, internal stakeholders, and operational teams to support efficient billing and collections.
• Collaborate with internal teams to support month-end reporting, account reconciliations, and aging analysis as required.
• Provide support and insight on monthly and quarterly financial results through accurate accounts receivable data and reporting.
• Contribute to continuous improvement of billing and collections processes by identifying inefficiencies and suggesting enhancements.
• Assist with activities related to contract reviews and billables within the Workforce Solutions business unit, ensuring alignment between contracts and invoicing.
• Support ERP-related activities, including data integrity and potential system enhancements or implementations.
• Perform other related duties as assigned to support the finance and operations teams.

Additional Skills & Qualifications

MUST HAVES

• 2+ year of Accounts Receivable experience (invoicing experience)
• Proven track record of processing a large number of invoices
• Customer Service experience with vendors and following up for payments
• Microsoft Suite experience
• Large ERP system experience

NICE TO HAVE

• SAP Business One experience
• Month end process experience

This is a Contract position based out of Calgary, AB.

The pay range for this position is $25.96 - $25.96/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco:Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA):Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.