Real Estate Executive Assistant

This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support.

Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions.

We're looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate environment. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.

Sounds like you? Shoot us your resume and let's chat...

Bonus items that motivate and set us apart:

• Confidential hiring process

• Competitive wages

• Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)

• Work laptop and phone provided

$60,000 - $75,000+ yearly DOE PLUS Bonus Structure

• CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up

• Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish

• Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process

• Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability

• Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track

• Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content

• Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence

• Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

• Minimum 2 years of experience in real estate operations or team management

• Valid BC driver's license and reliable vehicle

• Strong leadership skills

• Excellent organization and follow-up habits

• Experience managing multiple projects simultaneously

• Able to take initiative and anticipate needs before they arise

• Strong communicator who thrives in a fast-paced environment

• Enjoy being in a dynamic job where no task is above or below you

• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"

CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.