Executive Assistant

We are proud to be selected as one of B.C.'s Top Employers once again!If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!Community Living British Columbia [CLBC] is a Crown corporation responsible for arranging support and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.Term/Status: Permanent, Full-time (70 hours bi-weekly)Classification/Salary: Excluded Band 1 - Position starts at $65,879 to $ 76,859 annuallyTeam: Corporate Financial OfficeLocation: Vancouver Head Office (hybrid -3 days in office)At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [email protected] at any stage of the hiring process.Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.About the opportunity: As the Executive Assistant to the Vice President, Finance and CFO, you will provide a full range of administrative and confidential support to this executive and his team members. Responsibilities include:Manages and executes the executive's calendar, and prioritizes meetings, schedules, assignments and travel arrangements through careful planning, coordination and communication to maximize time management and ensure all deadlines are metCoordinates the preparation and execution of confidential correspondence, letters, briefing notes and PowerPoint presentations, ensuring timely responses in a large volume of highly sensitive inquiries and issues; maintains confidential filing and tracking systems; screens mail, visitors and telephone calls for the executivePrepares comprehensive reading packages to assist the executive in preparing for all meetings he participates in, including gathering information and materials from meeting source contacts. Provide meeting packages to the executiveAssists with the coordination of meetings, conferences and training events for the executive and his directors. Anticipates information needs and compiles reports; organizes appropriate materials for meetings, conferences, appointments or interviewsParticipates in confidential meetings chaired by the executive by supporting the preparation of agendas, distribution of meeting materials and the recording of minutes. Tracks and follows up on issues or projects, ensuring they are addressed and resolved in an accurate and timely mannerCo-ordinates travel arrangements (in/out of province), ensuring that expense claims, business meeting expenses and travel authorizations comply with policyChecks and updates Time and Leave entries for the Finance Division employees every pay period. Assists with office coverage during unplanned absences, vacations, and peak workload periodsProcesses invoices, including coding and checks for accuracy and completeness, tracking budgets, payments and forecasting. Holds responsibility for a purchase card for administrative expenditures; ensuring purchases are made per the Purchasing Card Policy; verifying invoices and reconciling statements for paymentWhat you'll bring: Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered3-5 years of experience working in an executive office environment supporting senior executives dailyComprehensive knowledge and ability to expertly utilize the Microsoft suite of software, including MS Word, MS Teams, MS Excel, and MS PowerPoint, as well as VISIO, SharePoint, and Adobe AcrobatAbility to type a minimum of 50 wpmWe are also looking for:Adaptable, organized and flexible in a fast-paced environmentService and results-oriented Excellent computer skillsStrong ability to build and maintain effective working relationshipsCooperative and an excellent team playerA strong financial background, including a deep understanding of financial principles and practices, is beneficialBenefits: A rewarding career at CLBC comes with great benefits, including:Employer-paid extended health and dental planA BC Public Service Pension plan with employer contributionsGenerous vacation plus additional personal daysPaid maternity/parental/adoption leaveLife insurance, paid sick days, and, if needed, long-term disabilityWellness supports, including an Employee and Family Assistance ProgramProfessional development funds and resources to encourage continuous learning and skill developmentAccess to government discounts on travel, cell phones, and more!Additional Info:Successful applicants are subject to a Criminal Record Check (Criminal Records Review Act).Closing date: September 8, 2026If your application is shortlisted, you'll be invited to an interview where you'll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.This opportunity is open to applicants who are legally entitled to work in Canada.