Finance & Administrative Assistant

As a trusted partner for our clients, we have been committed to delivering a comprehensive range of engineering, procurement, and construction management solutions since 2004 to the transportation, energy and agriculture industries. Our team of dedicated, agile, and efficient professionals is based in Calgary, Alberta, and has provided exceptional services to clients across North America. We are a growing company with a culture based on teamwork and supporting each other's professional growth all while having fun. Our team is made up of driven and dedicated professionals who care deeply about working together and make a positive impact. We are looking for a full-time Finance & Administrative Assistant to join our team. If you want a challenge, and want to contribute to your professional growth, this is the place for you. If you see yourself on a team that upholds quality work, builds connections with fellow staff, contractors, and clients, and likes to have fun, then do not let a perfect opportunity pass you by. RESPONSIBILITIES: * Prepare, review, and issue customer invoices in accordance with project requirements and supporting documentation. * Coordinate with project controls and internal teams to resolve billing questions and ensure invoices are accurate and submitted with the necessary backup. * Process customer payments received and apply cash receipts to customer accounts. * Monitor customer accounts for overdue balances and conduct collection activities. * Resolve customer billing disputes and payment discrepancies in a timely manner. * Maintain accurate customer master data and supporting documentation. * Participate in cross-training initiatives to develop proficiency in accounts receivable, accounts payable, expense management, payroll support, and other finance functions as assigned. * Process employee expense claims and corporate credit card reconciliations in accordance with company policies. * Provide general administrative support on an as-needed basis, including team building events preparation, data entry, meeting coordination, office supply coordination, courier/mail handling, etc. QUALIFICATIONS: * Diploma or degree in Accounting, Finance, Business Administration, or a related field preferred. * Minimum 2 years of applicable experience in finance administration, accounts receivable, bookkeeping, or office administration. * Working knowledge of basic accounting principles, invoicing, collections, and account reconciliation. * Strong Microsoft Excel skills, including data entry, sorting/filtering, formulas, and basic reporting. * Strong attention to detail, accuracy, organization, and time management. * Effective verbal and written communication skills. * Strong analytical and problem-solving abilities. All applicants must be legally entitled to work in Canada, be a resident, and residing in Calgary or be willing to relocate to Calgary, to be considered for the position. We are committed to employment equality. We thank everyone for their interest however, only candidates selected for an interview will be contacted. BENEFITS: • Team Building • RRSP Matching & Performance Based Bonuses • Mentorship program • Career development • Paid vacation • Paid personal days • Quarterly town halls • Hybrid work location • Flexible work schedule • Continuous education • Corporate events