Executive Assistant

Job Responsibilities:

• Lead responsibility to support the CEO in maintaining and managing calendars, telephone calls, and tenant/general public questions and concerns as directed.
• Receive all incoming correspondence to the CEO and/or general corporate queries, ensuring that responses are prepared within established timelines and follow-up action is taken as necessary.
• Receive, provide initial response, and/or redirect telephone calls for the CEO. Determine urgency of issues and contact the CEO or other manager(s) as required.
• Mediate and attempt to resolve complaints on behalf of the CEO.
• Participate in labour relations activities, including maintenance of information, correspondence, and collective bargaining.
• Liaise with departmental, corporate, and city officials and other organizations on behalf of LMCH.
• Conduct research, compile data, and prepare documents and reports for the CEO and Board of Directors.
• Prepare agendas and make arrangements for committee, Board, and other meetings.
• Attend meetings as required to record and produce minutes; secure all records.
• Coordinate logistics of meetings, special events, and the annual general meeting.
• Maintain and update various databases, forms, files, and logs.
• Maintain and make available the Business Continuity Plan and Data Book; conduct audits and requests for additional supplies of building and vehicle emergency kits; organize the annual manager training event.
• Act as liaison with the Landlord or other parties regarding office facilities.

Qualifications:

• Must have 3-5 years of past experience in Office Administration.
• Post-secondary diploma or certificate in office administration required.

Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.