Administrative Assistant

DJB Chartered Professional Accountants is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions, with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients, and taking care of their unique needs is what drives our business.

As part of our team, you will realize that to us, nothing is trivial. We have the experience to handle any situation, from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live.

As one of Hamilton-Niagara's Top Employers for 2026 and one of Canada's Top Small & Medium Employers for 2026, we lead in offering our employees an exceptional place to work. We offer all our employees:

• Competitive compensation and benefits package
• Flexible work-life balance and summer hours
• Professional development, learning, and growth support
• A dynamic team of employees who desire to see everyone succeed!

Our Firm has an opening for an Administrative Assistant to join our team. The position details are as follows:

• Status: Full-time, permanent
• Office Location: Hamilton, ON
• Salary Range: $49,500 – $66,000
• This role will participate in our Firm's structured Bonus program and is eligible to receive our benefits & pension plan.
• Reason for Hire: Replacement

Reporting to Partners, Principals, Managers, and Administrative Leads, you will be responsible for:

• Preparing and assembling financial statements and other client deliverables
• Assisting with the preparation, finalization, and e-filing of tax returns and related filings
• Preparing and reviewing client correspondence, letters, and financial documents for accuracy, consistency, and completeness
• Completing year-end file processes, including lock-downs and roll-forwards, and saving signed client forms and final documents to Caseware
• Processing disbursements and preparing related reports, billing documents, and client records
• Assisting with client file management, including scanning, archiving, and maintaining organized electronic and physical records
• Supporting billing and accounts receivable processes, including preparing WIP/AR reports, invoices, and reconciliation reports
• Providing administrative and reception support, including coordinating boardroom bookings, courier services, mail, and general office needs
• Assisting with office events, special projects, and maintaining office supplies and common areas
• Providing backup support for other administrative and client service functions as required
• Additional responsibilities as required to support office and Firm objectives

The ideal candidate will have:

• Post-secondary education, an asset
• Experience in an office environment; public accounting environment, considered an asset
• Experience as a receptionist, an asset
• Proficiency in Microsoft Office applications, with an aptitude to learn standard Firm software and other relevant applications
• Knowledge of CaseWare, CaseView, Doc.It, Taxprep, an asset
• Strong communication and interpersonal skills
• Sound judgment regarding confidential matters and time-sensitive material

If you are a confident, dedicated, and hardworking professional motivated to deliver high-quality service and value to clients, we would love to hear from you! We appreciate all who express interest; however, only those selected for an interview will be contacted.

Additional Information:

• Accessibility: In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.
• Use of AI Tools: AI tools may be used to support parts of the recruitment process (such as screening resumes and scheduling or organizing candidate information). Final decisions on all hiring steps are always made by our HR and management teams.