Data Entry Clerk

JOB DESCRIPTION

Location: Winnipeg, MB
Job Type: Full-Time

Apply: [email protected]

About Us

Martens Group owns and operates multiple Tim Hortons restaurants across Winnipeg and surrounding areas. We are looking for a highly organized and detail-oriented Data Entry Clerk to join our administrative team. This role is ideal for someone who enjoys working with numbers, documents, invoices, and office systems in a fast-paced business environment.

Position Summary

The Data Entry Clerk is responsible for accurately entering, organizing, and maintaining financial and operational records. The successful candidate will support bookkeeping, payroll administration, invoice processing, filing, reporting, and general office administration while ensuring accuracy and confidentiality at all times.

Key ResponsibilitiesData Entry & Bookkeeping

• Enter invoices into QuickBooks and internal accounting systems

• Process vendor invoices and ensure proper coding and documentation

• Maintain accounts payable records and prepare vendor payments by Visa and cheque

• Verify invoices with maintenance and management teams prior to payment

• Update credit card information and notify vendors of changes

• Close invoices in Clearview and maintain accurate financial records

Payroll & Financial Administration

• Enter payroll data into Excel and QuickBooks

• Assist with annual payroll tax preparation

• Prepare labour reports and financial tracking spreadsheets

• Process mileage reimbursements and manager cheques

• Maintain donation and event expense tracking records

• Assist with fiscal year file updates and asset purchase records

Office Administration

• Sort and distribute incoming mail

• Maintain filing systems for financial, payroll, insurance, and operational documents

• Record JHSC (Joint Health & Safety Committee) meeting minutes

• Order office supplies, first aid supplies, printer supplies, and office groceries

• Coordinate administrative purchasing through approved vendors

Reporting & Compliance

• File GST and PST documentation

• Submit quarterly water meter readings

• Maintain insurance documentation and distribute insurance certificates to landlords and property management companies

• Track annual insurance requirements and vendor documentation

• Assist with monthly and quarterly administrative reporting tasks

Vendor & Invoice Management

Process invoices from various service providers, including utilities, telecommunications, maintenance, waste management, cleaning services, HVAC, fire and safety, equipment suppliers, delivery platforms, and other operational vendors.

Qualifications & Requirements

• Previous experience in data entry, bookkeeping, accounting, or office administration

• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office applications

• Strong attention to detail and a high level of accuracy

• Excellent organizational and time management skills

• Ability to maintain confidentiality and handle sensitive financial information

• Strong written and verbal communication skills

• Ability to manage multiple deadlines and recurring monthly, quarterly, and annual tasks

• Reliable transportation

• Must be legally eligible to work in Canada

Preferred Qualifications

• Experience with accounts payable processing

• Familiarity with payroll administration

• Experience working in a multi-location retail, restaurant, or hospitality environment

• Knowledge of GST/PST filing procedures is an asset

What We Offer

• Competitive hourly wage

• Full-time stable employment

• Supportive team environment

• Opportunities to develop accounting and administrative skills

• Employee discounts and company benefits (where applicable)

If you are a reliable, organized, and detail-focused professional who enjoys administrative and financial support work, we would love to hear from you.

Apply today by submitting your resume and a brief cover letter outlining your relevant experience to [email protected].

REQUIREMENTS

ABOUT THE COMPANY

Opportunity, flexibility and new challenges every day are just a few of the reasons you'll be happy you came on board. When you work at Tim Hortons, you'll feel right at home. It's a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We'd love for you to join the team. Because it's the people that make Tims, Tims. And we're looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.