Telecommunications & Civil Project Coordinator

Project Coordinator
BAAC Construction Inc. — Calgary, AB (Head Office, with occasional field site visits)
Full-TimeAbout the RoleBAAC Construction Inc. is seeking a detail-oriented Project Coordinator to support our telecommunications infrastructure and civil construction project teams. This role is the connective tissue between office, field, and client — keeping projects tracked, documented, and communicated clearly across all parties. You'll work closely with Project Managers, estimators, and field crews to keep projects moving on schedule and on budget.Key ResponsibilitiesClient & Stakeholder Communication

• Serve as a primary point of contact for client updates, status reports, and day-to-day correspondence
• Draft and distribute progress reports, RFIs, and change order documentation
• Escalate client concerns to the PM promptly and professionally

Project Tracking & Documentation

• Maintain project tracking logs (schedules, budgets, deliverables, permits, locates, RoW status)
• Own document control — filing, version control, and ensuring the right people have the right documents at the right time
• Track outstanding action items to closure

Meeting Coordination

• Schedule and coordinate project meetings (internal, client, subtrade)
• Take and distribute meeting minutes; track follow-up items and deadlines
• Prepare agendas and pre-read materials

Field Interface

• Act as liaison between office and field crews — relaying schedule changes, material needs, and site updates
• Coordinate field force scheduling, equipment/material logistics, and permit/locate timing with crews
• Flag field-reported issues (delays, site conditions, safety concerns) to the PM team

Systems & General Support

• Work fluently across project management, scheduling, and document systems (training provided on BAAC-specific tools)
• Support estimating and PM teams with data entry, reporting, and admin as needed
• Identify process gaps and suggest improvements to tracking/documentation workflows

What We're Looking For

• 1–3 years' experience in a coordinator, admin, or junior PM role — construction, telecom, or utilities industry preferred
• Strong written and verbal communication skills; comfortable interfacing with clients and field crews alike
• Highly organized with strong attention to detail and follow-through
• Comfortable learning new software quickly; intuitive with digital systems and workflows
• Ability to juggle multiple projects and shifting priorities
• Valid driver's license (occasional site visits required)

Nice to Have

• Familiarity with construction/telecom terminology (permits, locates, RoW, utility crossings)
• Experience with project management or scheduling software
• Knowledge of MS Office / Google Workspace at an advanced level

What We Offer

• Competitive compensation
• Benefits — health, dental, RRSP, Long-Term Disability
• A collaborative, cross-border team environment working across field and office