Office Administrator

Peninsula Construction Inc., a division of Ramudden Global (North America), specializes in road safety infrastructure and installations that prioritize safety, efficiency, and environmental responsibility. Through a network of various brands and businesses, we offer a wide range of services designed to enhance road safety, streamline traffic management, and support critical infrastructure projects. From cutting-edge safety solutions to expert-led traffic control, we provide the expertise and innovation needed to tackle complex challenges. We bring a holistic approach to road safety infrastructure, always prioritizing safety, efficiency, and environmental responsibility.

Reporting to the Regional Manager, the Office Administrator supports daily business operations by preparing customer quotations, processing rental agreements, managing purchase orders, generating invoices, and maintaining accurate records. Acting as a key liaison between customers, vendors, and internal teams, this role ensures efficient administrative processes, accurate documentation, and timely billing while supporting Operations, Sales, and Finance activities. Strong organizational skills, attention to detail, and a customer-focused approach are essential for success in this role.

RESPONSIBILITIES

• Prepare and issue customer quotations for sign and traffic safety equipment rentals.
• Prepare and process PVMS rental agreements and customer orders.
• Create purchase orders in the ERP system to support operational requirements.
• Generate accurate customer invoices and verify pricing details.
• Coordinate work order information with internal teams and external service providers.
• Review rental documentation and billing details prior to invoicing.

• Maintain accurate records of quotations, rental agreements, purchase orders, work orders, and invoices.
• Respond to customer and internal inquiries regarding rentals, orders, and invoicing.
• Collaborate with Operations, Sales, and Finance to ensure efficient transaction processing.
• Assist with month-end billing and reporting activities.
• Ensure compliance with company policies, procedures, and documentation standards.
• Other duties as assigned and required

QUALIFICATIONS

• Bachelor's/ Diploma in Construction Management, Civil Engineering, Architecture, Business Administration, or a related discipline

• 2+ years of experience in an administrative, office support, customer service, or billing role.
• Experience with invoicing, purchase orders, order processing, and document management.

• Proficiency with project management software and MS Office (Excel, Word, Outlook)

SKILLS AND COMPETENCIES

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent attention to detail and a high degree of accuracy in data entry and documentation.
• Strong verbal and written communication skills.
• Customer-focused with the ability to build positive relationships with internal and external stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of billing, rental administration, and accounting processes is an asset

WHAT WE OFFER

• Competitive compensation
• Comprehensive benefits package
• Supportive and collaborative work environment
• Corporate discounted gym membership through GoodLife Fitness
• Access to Perkopolis employee discounts on travel, entertainment, retail purchases, and more
• An opportunity to contribute to a growing organization committed to safety and operational excellence

At Peninsula Construction, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive. We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed. We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development. We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here; together, we create a safer, stronger, and more collaborative workplace.

As part of our commitment to a fair and efficient recruitment process, Artificial intelligence (AI) may be used during the recruitment process to support candidate screening and assessment. All final hiring decisions are made by our hiring team.