Sales Administrator

We are now interviewing to fill the position of Sales Administrator at Donnelly KIA. This is a full time temporary maternity leave contract that is expected to be 15 - 18 months in duration.

About the Position:

An energetic individual who has a true passion for working with people and a keen sense of urgency, will be successful in this role. This position supports the sales team and our guests (customers), so you will be working in a faced paced, deadline oriented environment with multiple priorities.

Job Duties:

• Handle all administrative tasks associated with vehicle sales, including but not limited to the following:
• Vehicle licensing; Service Ontario, Quebec (SAAQ), and online (DDR)
• Managing our dealer plate, service loaners, and demonstrator vehicle processes
• Organizing and supporting our dealer trade program
• Set up, completion and review of all sales files
• Work with guests and/or sales consultants to secure any missing information before the file moves to accounting for posting
• Extensive computer work, including the use MS Office and our dealer management system, PBS
• Work with guests/financial institutions or other providers, over the phone, to ensure file accuracy
• Stay up to date with regulations to ensure compliance

Successful Candidates Possess:

• High School Diploma
• Valid G driver's license is required (at time of hire a 3 year driver record search will be required)
• Admin experience in a dealership environment is preferred
• Prior experience using PBS is advantageous.
• Proficient in Microsoft Office and Excel.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Capable of maintaining high accuracy and attention to detail.
• Reliable and resourceful self-starter, proactive in taking initiative, and effective both independently and in team settings.
• Exceptional planning and organizational skills, adept at prioritization and meeting deadlines.

Why Work For Us:

• We have been serving the Ottawa and area community for more than 55 years
• Respectful, collaborative and team-oriented atmosphere.
• Excellent training and ongoing support
• Highly competitive wage commensurate with experience; $22 - $26/hr
• Community involvement activities.
• Exciting company events.
• Employee purchase plans and company discounts.
• One of our core philosophies is promotion from within; if performance warrants it, the successful candidate could be considered for any available permanent positions at the end of the contract.

The Donnelly Automotive Group is an equal opportunity employer committed to diversity and inclusion. We consider all applicants regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and Indigenous status. We are committed to providing accessible employment practices that are in compliance with applicable legislation. If you require accommodation during any stage of the recruitment process, please let us know.