Administrative Assistant

Lakeland HR Solutions - 11 Jobs

Bonnyville, AB

Closed

This position has been closed and is no longer accepting applicants.

Job Details:

Full-time

Entry Level

Benefits:

Flexible Work

Administrative Assistant

Location: Bonnyville, AB

Position Type: Full-Time, Immediate Opening

Schedule: Start/end times and part-time hours are negotiable for the right efficient candidate.

Role Overview

Warco Industrial is seeking an organized, detail-oriented Administrative Assistant to join their team in Bonnyville. In this role, you will play a crucial part in supporting their day-to-day office operations, managing accounts receivable and payable, maintaining payroll records, and working closely with our administrative team to ensure smooth office workflows.

Whether you are looking for full-time employment or an efficient part-time schedule, they offer a supportive environment with flexible hours to fit the right candidate.

Key Responsibilities

Accounts Receivable (A/R)

Create customer invoices accurately and upload them to various client portals, including Open Invoice, GEP, SAP, and Pandell.
Maintain and update the internal A/R spreadsheet in Excel.
Post A/R payments and match incoming payments to corresponding invoices.

Accounts Payable (A/P)

Process and enter A/P invoices into the accounting system.
Reconcile vendor and accounts payable statements.
Collect and post company Visa receipts, reconciling them against monthly credit card statements.

Payroll & Administrative Support

Accurately enter timesheet and field ticket data into Excel tracking spreadsheets.
Manage general office filing, document organization, and administrative records.
Collaborate closely with the broader administrative team to support daily business operations.

Qualifications & Requirements

Prior administrative, invoicing, or basic bookkeeping experience preferred.
High proficiency with Microsoft Office programs (Excel, Word, Outlook).
Hands-on experience with industry invoicing platforms (Open Invoice, GEP, SAP, Pandell) is a strong asset.
Exceptional attention to detail, strong organization skills, and the ability to multitask effectively in a fast-paced environment.
Excellent communication skills and a collaborative mindset to work effectively with team members.

What Warco Offers

Competitive salary with benefits available after 3 months.
Opportunity to work in a supportive, collaborative, and team-oriented setting.
Be a vital part of a growing company in a thriving local industry.

Recruitment Supported by Lakeland HR Solutions.

#Business Analysis jobs

Frequently Asked Questions

Where is this Administrative Assistant role located and what is the employment type?

This is a full-time Administrative Assistant position based in Bonnyville, AB.

What schedule options are available for this job?

Start/end times and part-time hours are negotiable for the right efficient candidate, offering flexible hours.

What are the main responsibilities of this Administrative Assistant role?

Responsibilities include managing accounts receivable and payable, maintaining payroll records, entering timesheets, organizing documents, and collaborating with the administrative team to support daily operations.

What accounting tasks will I handle in this role?

You will create and upload customer invoices to client portals, maintain the A/R spreadsheet, post payments, process AP invoices, reconcile statements, and handle Visa receipts against monthly statements.

What software or platforms should I be proficient in for this job?

Proficiency in Microsoft Office (Excel, Word, Outlook) is required, and experience with invoicing platforms like Open Invoice, GEP, SAP, and Pandell is a strong asset.

What benefits or compensation options are offered for this position?

The role offers a competitive salary with benefits available after 3 months, in a supportive, collaborative environment.

Is prior experience required for this role and what qualities are they looking for?

Prior administrative, invoicing, or basic bookkeeping experience is preferred, with strong attention to detail, organization, multitasking, and excellent communication and collaboration skills.