Payroll Specialist

We are seeking a meticulous and detail-oriented Payroll Specialist who will be responsible for ensuring accurate and compliant payroll processing across Canada and the U.S. This role requires a high level of confidentiality, exceptional organizational skills, and the ability to work under tight deadlines.

• Process bi-weekly payroll for both hourly and salaried employees across Canada and the U.S.
• Validate payroll data, including earnings, deductions, garnishments, and adjustments.
• Assist with year-end and statutory reporting, such as T4s, W-2s, and accruals.
• Ensure compliance with internal controls, policies, and regulations.
• Maintain strict confidentiality of sensitive employee data.
• Import, balance, and validate timekeeping data into payroll systems.
• Process pensions, RRSP/401(k), and employer contributions.
• Reconcile payroll, vendor, and benefit deductions, and resolve discrepancies.
• Partner with HR on employee data changes, including hires, terminations, and updates.
• Support inquiries from employees and internal stakeholders.
• Coordinate special payments, bonuses, and off-cycle runs.
• Support payroll projects, including data validation, UAT, and system integration.
• Maintain SOPs, desktop procedures, KPIs, and issue logs.
• Contribute to process improvements and system optimization initiatives.

• Strong Canadian payroll knowledge with foundational U.S. payroll understanding.
• Advanced proficiency in ADP Workforce Now, HRIS, and Excel.
• Ability to maintain high-volume accuracy under tight deadlines.
• Excellent communication skills with strong stakeholder alignment.
• Organized self-starter with accountability for delivery.
• Curious, proactive, and adaptable to change.

• Experience with payroll processing, tax compliance, and payroll tax management.
• Knowledge of RRSPs and 401(k) plans.

The work hours are from 8 AM to 5 PM, reporting to the Team Lead. The position may require occasional overtime. The role operates on a hybrid basis, with five days in the office, which is relocating in September to Jane & Rutherford. You will be part of a fast-paced environment, with exposure to ADP projects.

This is a Permanent position based out of Vaughan, ON.

The pay range for this position is $70000.00 - $80000.00/yr.

This is a fully onsite position in Vaughan,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.