Accounting office Administrator

Overview

We are seeking a professional and organized Office Administrator/Receptionist to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining an efficient office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office software. Experience in a professional office is a plus, but not required. This position offers an opportunity to work in a dynamic setting where attention to detail and organizational skills are highly valued.

Responsibilities

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage multi-line phone systems, answer inquiries, and direct calls appropriately
• Schedule appointments and maintain calendars for the team
• Manage and assign daily weekly tasks to team members
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
• Handle filing systems, maintain records, and ensure documents are organized and up-to-date
• Support administrative functions such as proofreading documents, managing correspondence, and preparing reports
• Provide excellent customer support by addressing questions and resolving issues efficiently
• Maintain a clean and organized reception area to promote a welcoming environment
• Support other clerical duties including copying, scanning, and managing office supplies

Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or other bookkeeping software preferred
• Strong computer skills with the ability to learn new software quickly
• Excellent organizational skills with attention to detail in data entry and document management
• Exceptional phone etiquette and customer service skills for front desk interactions
• Ability to mange drop box, google drive and to manage incoming and outgoing documents.
• Strong organizational skills to manage multiple tasks simultaneously
• Ability to work independently with minimal supervision while maintaining professionalism

This role is ideal for candidates who are detail-oriented, proactive, and eager to contribute to a well-functioning office environment.

Company DescriptionWe are a small Public Accounting Practice firm that is tech savvy, ambitious and serving both entrepreneurs and established firms in the city.. We pride ourselves on great service, accessibility, pro-active tax planning and a friendly atmosphere that creates a good working environment for both our staff and our clients. We are looking for a dynamic individual who aligns with our service oriented culture..Company DescriptionWe are a small Public Accounting Practice firm that is tech savvy, ambitious and serving both entrepreneurs and established firms in the city.. We pride ourselves on great service, accessibility, pro-active tax planning and a friendly atmosphere that creates a good working environment for both our staff and our clients. We are looking for a dynamic individual who aligns with our service oriented culture..