Project Administrator

Job Title: Project Administrator
Company: Canadian Liners
Location: Calgary, AB | Edmonton, AB | Newfoundland
Job Type: Project-Based Contract
Schedule: Project-Based (Travel Required; Camp/Overtime Opportunities) Wage Range: $27.00 – $32.00 per hour, depending on experience and qualifications

About Canadian Liners

Canadian Liners specializes in the supply and installation of geomembrane liner systems for environmental, mining, municipal, and industrial projects across Canada.

We are seeking a highly organized and detail-oriented Project Administrator to join our team on a project-based contract. Reporting to the Operations Coordinator, you'll support project administration, payroll and billing processes, travel logistics, and day-to-day operations while collaborating with project managers, field personnel, and clients.

This role may require occasional travel to project sites across Canada and has the potential to transition into a permanent position based on operational needs and performance.

Key Responsibilities

Project Administration

• Support Project Managers throughout all phases of project execution.
• Maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
• Track project labour, equipment, materials, schedule, and other project-related information.
• Coordinate with field crews to collect, review, and enter labour and equipment time into company systems, ensuring accurate payroll processing and project billing.
• Assist with project set-up, document control, filing, and closeout.
• Prepare and submit project documentation for clients and stakeholders.

Accounts Receivable

• Prepare and submit client invoices, progress billings, and supporting documentation, including through client billing portals where required.
• Monitor outstanding receivables and assist with collections.
• Maintain accurate customer records within the accounting system.

Accounts Payable

• Process supplier invoices and verify coding.
• Enter invoices into the accounting system.
• Reconcile vendor statements and resolve discrepancies.
• Assist with vendor payments and accounts payable reporting.
• Respond to vendor inquiries and maintain vendor records.

Administrative Support

• Provide administrative support to project managers and operational teams.
• Coordinate travel, accommodations, rental vehicles, and project mobilizations.
• Establish and maintain fuel cards, hotel accounts, vendor accounts, and supplier credit applications.
• Coordinate purchase orders and project or office supply orders.
• Maintain project documentation, spreadsheets, reports, and correspondence.
• Support employee onboarding and project administrative requirements where required.
• Liaise with vendors, clients, and internal departments.
• Perform other administrative duties to support the successful execution of projects.

Qualifications

• 2+ years of experience in project administration, construction administration, accounting support, or office administration.
• Post-secondary education in Business Administration, Office Administration, Accounting, or a related discipline is considered an asset.
• Experience supporting construction, industrial, or project-based operations.
• Experience coordinating travel and workforce mobilization is an asset.
• Experience with accounting, project management, scheduling, or ticketing software.
• Advanced proficiency in Microsoft Office (Excel, Word, and Outlook).
• Exceptional organizational skills with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work both independently and collaboratively within a team.

What We Offer

• Competitive salary based on experience
• Comprehensive benefits program
• Opportunities for professional development and career growth
• Potential for permanent employment based on operational needs and performance
• Collaborative and team-focused work environment

Join Us

If you're an organized, detail-oriented professional who enjoys supporting fast-paced projects and working with a collaborative team, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your qualifications and relevant experience.