Receptionist

Summary

The Receptionist is responsible for planning and overseeing all administrative support and office services for the company. Duties include but are not limited to reception, distribution, scheduling appointments and drafting both internal and external correspondence. This includes coordinating and communicating office activities, reception duties, supplies and stationery, and general troubleshooting. The Receptionist is also required to maintain confidentiality and professionally interact with employees, management and the public.

Job Duties

• Provide direct administrative and office management support to the General Manager, as directed.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Answer and manage inbound telephone inquiries, e-mails, and visitors.
• Arrange and attend executive team meetings; take, distribute, and archive meeting minutes.
• Arrange product orders for clients.
• Review all documents, reports, and correspondence prepared for signatures for format, content, grammar, spelling and make edits as necessary.
• Make deposits and take payments from customers.
• Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
• Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.
• Assist in shipping and distribution.
• Coordinate and implement company-wide social events.
• Complete expense reports, pay invoices, and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Other duties shall be assigned as required.

Bow Valley Genetics offers competitive salary, benefits and an incredible work environment.