Office Operations & Facilities Coordinator

ExcelGens

24th/25th Floor, ON

Closed

This position has been closed and is no longer accepting applicants.

Job Details:

$16.00 - $19.50 / hour

Management

Job Title: Office Operations & Facilities Coordinator

Location: 25 York Street, 24th/25th Floor, Toronto, ON

Job Type: Part Time
Hours: 2:30 PM–6:30 PM

We are seeking a proactive, hands-on, and service-oriented professional to support daily office operations and maintain a clean, organized, safe, and welcoming workplace.

Responsibilities

Maintain kitchens, pantry areas, meeting rooms, storage areas, and common spaces.
Replenish snacks, beverages, coffee, consumables, dishes, utensils, and kitchen supplies.
Monitor coffee machines and water systems and escalate issues as needed.
Track inventory, stock levels, and items requiring reorder.
Greet employees, visitors, and vendors and provide a professional visitor experience.
Support visitor access procedures and prepare visitor workspaces when required.
Assist with access badge distribution and tracking.
Conduct regular walkthroughs and report maintenance, safety, security, or cleanliness concerns.
Coordinate with building management, cleaning staff, vendors, and couriers.
Receive, sort, and distribute mail and packages.
Arrange courier services as required.
Support office organization, seating updates, meeting room setup, and workplace needs.
Assist with meeting and event setup, catering readiness, stocking, and cleanup.
Participate in emergency procedures and related training, including fire warden or first aid responsibilities.
Provide general operational support and complete ad hoc duties as required.

Qualifications

Strong attention to detail and organizational skills.
Proactive and able to work independently.
Strong customer service, interpersonal, and verbal communication skills.
Reliable, consistent, professional, discreet, and service-oriented.

Company DescriptionExcelGens (https://excelgens.com/), a Woman-Owned Minority Business was formed to address specific IT services needs of enterprises of all sizes. An IT Solutions & Staffing Company, our team of industry veterans who have more than 60 years of diversified industry experience came together to service enterprises that are getting ready for tomorrow's challenges.
Headquartered in Denville, New Jersey ExcelGens has a branch office in Chicago in the United States. Our other brands across the globe are:
ExcelGens Canada Consulting & Staffing Inc - Vancouver, B.C. and Toronto, ON
Excelgens Consulting Sverige Ab - Stockholm, Sweden
Excelgens Malaysia Consulting Services Sdn Bhd, Kuala Lumpur, Malaysia
ExcelGens Consulting Services India Pvt Ltd - Delhi NCR, Dehradun & Bengaluru.
Key Service Offerings:
1. IT Enterprise Services - Web Development, Mobile App Development, Custom Software Development
2. IT & Professional Contingent Labor Services
3. Full-time Placements
4. Payroll Services
5. Specialization in niche technology areas viz. Cyber Security, RPA, Big Data, Data Analytics, AI and MLCompany DescriptionExcelGens (https://excelgens.com/), a Woman-Owned Minority Business was formed to address specific IT services needs of enterprises of all sizes. An IT Solutions & Staffing Company, our team of industry veterans who have more than 60 years of diversified industry experience came together to service enterprises that are getting ready for tomorrow's challenges.Headquartered in Denville, New Jersey ExcelGens has a branch office in Chicago in the United States. Our other brands across the globe are:ExcelGens Canada Consulting & Staffing Inc - Vancouver, B.C. and Toronto, ONExcelgens Consulting Sverige Ab - Stockholm, SwedenExcelgens Malaysia Consulting Services Sdn Bhd, Kuala Lumpur, MalaysiaExcelGens Consulting Services India Pvt Ltd - Delhi NCR, Dehradun & Bengaluru.Key Service Offerings:1. IT Enterprise Services - Web Development, Mobile App Development, Custom Software Development2. IT & Professional Contingent Labor Services3. Full-time Placements4. Payroll Services5. Specialization in niche technology areas viz. Cyber Security, RPA, Big Data, Data Analytics, AI and ML

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Frequently Asked Questions

What are the working hours and location for the Office Operations & Facilities Coordinator role?

This is a part-time position based at 25 York Street, 24th/25th Floor, Toronto, ON, with hours from 2:30 PM to 6:30 PM.

What will I be doing to maintain the office as an Operations & Facilities Coordinator?

Responsibilities include maintaining kitchens, pantry areas, meeting rooms, storage spaces, and common areas; replenishing supplies; coordinating with building management and vendors; and supporting meeting setup and event logistics.

Is there a focus on visitor management in this role?

Yes, the role includes greeting employees, visitors, and vendors, providing a professional visitor experience, assisting with access procedures, and preparing visitor workspaces when required.

What kind of inventory and maintenance tasks are part of the job?

You will track inventory and stock levels, monitor coffee machines and water systems, escalate issues as needed, and conduct regular walkthroughs to report maintenance, safety, security, or cleanliness concerns.

What type of teamwork and collaboration is expected?

The role requires coordinating with building management, cleaning staff, vendors, and couriers to support office operations and workplace needs.

What are the expectations around safety and emergency procedures?

The position involves participating in emergency procedures and related training, including fire warden or first aid responsibilities.

What prior skills or qualities are emphasized for this role?

Strong attention to detail, organizational skills, proactive independence, and excellent customer service, interpersonal, and verbal communication abilities are highlighted.