Architectural Project Coordinator

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Toronto, ON

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Posted yesterday

Job Details:

$60,000 - $75,000 / year

Full-time

Management

Project Coordinator / Contract Administration Coordinator – Public Sector Projects

Intermediate Level

Location: Toronto, ON - On-Site full time (North York)
Salary Range: $60,000 – $75,000 (depending on experience + skills)

Security clearance eligibility required | Canadian Citizenship required

Other titles: Junior Project Assistant, Project Administrator, Junior Project Coordinator, Contract Administrator, Contract Coordinator, Assistant Project Manager, Architectural Technologist, Technical Specialist, Site Coordinator

THE COMPANY

A highly respected and well established architecture practice is seeking a Contract administration Coordinator to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full-time on a confidential public-sector project, working side-by-side with the project team, consultants, and client in a dedicated on-site project office.

THE ROLE

Reporting directly to the Project Manager on site, the Contract administration Coordinator will act as a key support role within the project team — helping to manage information flow, document control, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public-sector projects within the firm.

Key Responsibilities:

Support the Project Manager with day-to-day coordination of a confidential federal project

Manage and track architectural project documentation across all stages
Distribute and coordinate project deliverables and schedules for all project stages

Lead document control processes, including RFIs, shop drawings, site instructions, and payment documentation
Coordinate information exchange between consultants, contractors, and internal teams in a secure environment
Attend project meetings, prepare meeting minutes, and follow up on action items
Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met
This role is best suited to someone who thrives in a collaborative, fast-paced environment and enjoys being deeply involved in the day-to-day coordination of complex architectural projects.

WHAT'S REQUIRED

5–7 years of relevant experience (Architectural coordination, technologist, PM assistant, etc), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related company
Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture
Solid understanding of the design process and consultant coordination (this is not a construction-only project coordination role)
Strong organizational, communication, and documentation skills
Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential
Ability to work full-time on site for the duration of the project in Toronto

Security Requirement

Active or eligible Security Clearance is required for this role
Canadian Citizenship required
Must not of resided in or visited countries in the past 10 years on the Canadian government exclusion list for security clearance eligibility (China, Iran, Pakistan, India, Russia).

WHAT YOU GET IN RETURN

Work on a rare, confidential federal government project
Be embedded in a fully integrated on-site project team environment
Gain hands-on experience supporting a senior Project Manager on a complex public-sector build
Long-term opportunity beyond the project, with potential to transition to a more flexible model in the future
Competitive compensation + benefits

WHAT TO DO NOW

If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to Laura Shalev at lshalev@talentsphere.ca for further details.

We appreciate all applications; however, only candidates who meet the requirements above and who are selected for further consideration will be contacted.

Keywords: Junior Project Coordinator, Architectural Project Coordinator, Project Assistant, Project Manager Assistant, Project Administrator, Architectural Technologist, Architectural Technician, Toronto, GTA, North York, Richmond Hill, Etobicoke, Milton, Hamilton, Ontario, Downsview, North Toronto

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Frequently Asked Questions

What is the location and on-site requirement for this Architectural Project Coordinator role?

This is a full-time, on-site position based in Toronto, ON (North York) and requires working at the project office for the duration of the confidential federal government project.

What is the salary range for this Contract Administration Coordinator role?

The salary range is $60,000.00–$75,000.00 per year, depending on experience and skills.

What kind of project will I be working on in this role?

You will support a confidential federal government project on-site, reporting to the Project Manager and coordinating information flow, documents, schedules, and communications across disciplines.

What are the key responsibilities of this Contract Administration Coordinator position?

Responsibilities include managing and tracking project documentation, distributing deliverables and schedules, leading document control (RFIs, shop drawings, site instructions, payment docs), coordinating information exchange, attending meetings, and assisting with issuing drawings and ensuring approvals and compliance.

What experience and qualifications are required for this role?

Applicants should have 5–7 years of relevant experience, 2+ years with Canadian construction practices, a background in architecture, strong organizational and communication skills, advanced Office proficiency, and on-site availability in Toronto.

Is security clearance required for this position?

Yes, active or eligible security clearance is required, along with Canadian citizenship and no prior residence in certain countries on the government exclusion list in the last 10 years.

What opportunities exist after the project ends?

Upon project completion, the role may transition to support other public-sector projects within the firm, with potential for a long-term opportunity beyond the current project.