Club Administrator

Club Administrator

Date Posted: July 7, 2026

Competition Number: 92-26/27
Location: Kelowna, BC (Martin Avenue Club)

BGC Okanagan is seeking a Club Administrator for the Martin Avenue Club. This role manages club registrations and delivers exceptional customer service while providing essential administrative coordination and support across the club and multiple community locations.

Heres what we offer when you join our team:

• A positive, supportive team culture where your contributions are valued
• Ongoing paid professional development to enhance your skills and advance your career
• Childcare discounts to help your family thrive
• Paid sick leave and vacation to help you recharge when needed
• A comprehensive benefits plan

So, what are you waiting for? Come join a team that trusts, values, and appreciates YOU. Your adventure begins here because Opportunity Changes Everything!

Key Duties and Responsibilities:

• Provide welcoming, professional customer service to parents, members, and visitors.
• Answer and direct phone calls, take messages, and respond to general inquiries, supporting clear internal communication.
• Manage program registration and maintain accurate member records and reporting forms.
• Ensure all program and membership records are accurate, current, and handled confidentially.
• Complete general data entry and maintain organized filing systems.
• Prepare basic statistical reports, including fact books and operating grant documentation.
• Process payments, issue receipts, complete bank deposits, and manage petty cash according to procedures.
• Support parent payment plans, including collections, sponsorship tracking, and subsidy applications.
• Coordinate facility bookings and prepare rental contracts.
• Maintain office supply and equipment inventory.
• Maintain a clean, safe, and secure front desk and lobby area.
• Refer appropriate community resources as needed.

Qualifications:

• Grade 12 education, plus completion of up to one (1) year of secretarial, business, or office administration training
• Three (3) years of recent, related experience
• Proficiency in Microsoft Office Suite, including Excel, Word, Publisher, and PowerPoint
• Successful completion of the agency screening process, including a criminal record check

Hours: 35 hours per week, Monday to Friday, 9AM 5PM

Rate of Pay: $23.77 per hour
Closing Date: July 15, 2026

As an equal opportunity employer, BGC Okanagan is committed to the prioritization of equitable and inclusive employment practices. Our goal is to be representative of the communities we serve, and we encourage applications from communities which are structurally marginalized based on race, disability, age, sex, religion, sexual orientation, nationality, social or ethnic origin, gender identity and/or expression. If any candidate needs any accessibility support throughout the hiring process, we will accommodate such requests when made. You will only be considered for a position with BGC Okanagan if youre legally entitled to work in Canada. Eligible applicants include: Canadian citizens, permanent residents and refugees in Canada with legal status.
We appreciate and thank all applicants for their interest, however only short-listed candidates will be contacted.