Office Administrator

Location:Calgary, AB (On-site with some flexibility)
Schedule:MondayFriday, 8:00 AM 4:00 PM (slightly adjustable for the right candidate)
Compensation: $22-25/hour + company paid benefits

About Landscapers By Nature (LBN)

Landscapers By Nature is Calgarys leading landscape maintenance and snow removal company, serving top-tier multi-family communities. What sets us apart isnt just the quality of our work, its the quality of our people. Were proud of our culture: fun, hardworking, fast-growing, and committed to continuous improvement. Youve never worked for a trades business quite like this.

The Opportunity

Were looking for a full-time Office Administrator to support our growing team. This is a fast-paced, highly collaborative role where youll support everything from finance (payroll and accounts receivable, recruiting to onboarding and company safety processes. Youll report to our People & Culture Manager and work closely with leadership across the business.

This is your chance to take ownership of all things office related, with support from a team that values initiative and personal growth.

This role is best suited for someone who is proactive, eager to learn, and comfortable providing support in several different departments.

Does This Sound Like You?

• Youre a Systems Person: You love spreadsheets, and you pick up new software faster than most.
• The "Type A"Friend: Your friends call you the organized one. Youre the person who actually enjoys when things are "perfect" and you pride yourself on catching details that others don't.
• Personable: You are warm, friendly, and genuinely enjoy being the first point of contact for new hires. You can make anyone feel welcome.
• Precision is Your Policy: You triple-check your work because typos or missing files make your eye twitch. You understand that in payroll and safety audits, the small details are the big details.
• Proactive Problem Solver: You dont wait to be told what to do. Whether its troubleshooting or tracking down an outstanding invoice, you enjoy the hunt for a solution.
• Safety & Compliance Minded: You are curious about (or experienced in) COR safety and HR compliance, and you take pride in being a core piece of compliance accountability.
• Team-First Attitude: You want to contribute to a kind, hardworking culture. Youre happy to own your role and are always ready to help wherever needed, no task is too small.
  

Key Responsibilities

Administration - Assist with daily, weekly and monthly tasks as assigned by Management.

• • Office Housekeeping and Document Control - cleanliness and organization of the office documents in Google Drive and elsewhere such as paper filing systems or other softwares.
  • Collect, sort and distribute office mail as directed
  • Assistance within LMN and Hubspot as assigned
  • Attend and support social committee meetings, tasks and errands as required
  • Complete HR support tasks as assigned
  • Complete other administrative duties as assigned

Recruiting, Hiring and Onboarding - Management and ownership of hiring new employees, preparing and executing onboarding and providing support in recruiting and hiring tactics.

• • Screening resumes, completing phone interviews and scheduling in person interviews
  • Preparing onboarding packages such as: enrolling in training, adding employee to softwares, and preparing/rolling out first day packages
  • Assistance with encouraging smooth introductions to the company by providing direct support for new hires
  • Plan and execute hiring events as required
  • Casual staff management - hiring, scheduling and assisting Managers as needed

Finance Support

• • Company inventory (Shipping/receiving - and managing the overall inventory process)
  • Manage company WEX credit cards (onboard/offboard, assist with troubleshooting)
  • Prepare payroll (Step 1, 2, 4) and update spreadsheets and softwares as required: myHSA, LMN wages, Payworks, etc.
  • Accounts Receivables: Enter customer payments into Quickbooks online, Track outstanding Accounts Receivable amounts (KPI report, collect outstanding invoices following our Accounts Receivable Standard Operating Procedures. )
  • Cheques pick up (mail box) / Bank Deposit
  • Financial performance and analytics as required

Safety

• • On-site Safety Checks
  • Internal Audits
  • Upkeep of policies and training
  • Preparing staff for audits
  • Monitoring incoming paperwork
  • Implementing safety controls
  • Investigations and reports

What You Bring

• 13 years of administrative experience
• Experience in trades, field service, or construction environment is a plus
• Applicants with COR Safety experience/education will be given preference
• Applicants with previous payroll/accounting experience will be given preference
• Comfortable working in a field environment (not just behind a desk)
• Strong organizational, attention to detail and time management skills
• Excellent communication in English
• Proficient in Google Workspace (Docs, Sheets, Drive)
• Confident with spreadsheets (formulas, data tracking)
• A reliable vehicle for errands and banking
• Positive attitude and team-oriented mindset
• Bonus: Please tell us yourfavourite summer activityin your application this shows us you actually read the posting (and tells us a bit about you)!

Compensation & Benefits

• $22-25/hour, full-time
• 2 weeks paid vacation
• Company paid health & wellness benefits after 3 months
• Fuel reimbursement for company errands
• Company laptop + phone allowance
• Paid training and development opportunities
• Supportive, fun team environment with great internal culture

Schedule

Monday to Friday, 8:00AM - 4:00 PM.
Work-from-home flexibility will be available after onboarding, schedule depending on role responsibilities and performance.

How to Apply

Apply through this job listing with yourresume and a brief cover letter telling us why you are interested in this role.

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