Administrator

Job Title: Administrator

Job Description

This Administrator role provides essential on-site administrative support within a manufacturing environment. The position serves as the primary point of contact for site administrative matters, supports plant leadership with reporting and data management, and helps maintain an organized, safe, and compliant workplace. The Administrator also contributes to health, safety, and environmental processes while coordinating day-to-day office operations and internal events.

Responsibilities

• Serve as the primary point of contact for site administrative items, including maintaining bulletin boards and posting corporate policies and informational materials.
• Provide first-level customer service to plant visitors, ensuring a professional and welcoming experience and escalating issues when necessary.
• Process incoming mail, including scanning and forwarding documents to the appropriate internal parties in a timely manner.
• Coordinate local functions such as holiday celebrations, luncheons, and other on-site events to support employee engagement.
• Provide clerical and administrative support to local management, including report generation, data entry, and data analysis.
• Maintain office equipment and supplies, including break room supplies, and procure items through appropriate channels as needed.
• Review daily hours in the system, working closely with plant management to ensure accurate time and attendance records.
• Support data entry and record keeping to meet environmental and regulatory requirements, such as air emissions and waste management records.

Essential Skills

• Proficiency in the Microsoft Office suite, including Word, PowerPoint, and Excel.
• At least 2 years of administrative experience in a professional setting.
• Ability to perform accurate data entry and basic data analysis.
• Strong verbal and interpersonal communication skills, with the ability to present issues clearly, concisely, persuasively, and logically, both orally and in writing.
• Ability to self-start and take initiative with minimal supervision.
• Capacity to remain calm and brainstorm solutions under pressure.

Additional Skills & Qualifications

• Experience with manufacturing processes.
• Additional language skills beyond English.
• Business degree or related post-secondary education.
• Demonstrated adaptability and openness to change, with sensitivity to evolving business needs.
• Proactive mindset and consistently positive attitude.
• Ability to collaborate effectively with plant management and cross-functional teams.

Work Environment

This role operates in a manufacturing environment and reports into plant leadership. The Administrator works in a shared office space with approximately four to five colleagues present on a typical day. The facility can be noisy and fast-paced, and the work may involve managing multiple priorities under time pressure. The site is not accessible by public transit, so reliable personal transportation is necessary. The facility processes fiberglass, which results in a strong smell throughout the plant. Standard office technology and equipment are used, including computers, Microsoft Office applications, SharePoint, ERP systems, and tools for HSE documentation such as Velocity. The typical schedule for this position is Monday to Friday from 8:00 a.m. to 4:30 p.m.

This is a Contract position based out of Edmonton, AB.

The pay range for this position is $22.00 - $25.00/hr.

This is a fully onsite position in Edmonton,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.