Project Coordinator

Project Coordinator - 1 current opening

Job Description:

As a Project Coordinator you will work in a multi-disciplined consulting engineering firm with an excellent reputation in the industry. Reporting to the Director of Business Development, the Project Coordinator plays a key role in supporting the successful delivery of engineering projects by coordinating client communications, preparing proposals and quotations, monitoring project progress, and assisting engineers with scheduling and resource allocation. This position serves as a central point of contact between clients, engineers, and internal teams to ensure projects are completed efficiently, on time, and within budget.

Key Responsibilities

Client Relations & Communication

• Serve as a primary point of contact for clients regarding project inquiries, schedules, and status updates.
• Build and maintain positive working relationships with clients, consultants, contractors, and other stakeholders.
• Coordinate and attend conferences, and project review sessions.
• Document meeting discussions, action items, and follow-up requirements.

Proposal & Quotation Preparation

• Prepare project proposals, fee estimates, quotations, and supporting documentation.
• Coordinate with engineering and technical staff to obtain project scope, timelines, and pricing information.
• Track proposal submissions and maintain proposal records.
• Assist with contract administration and project initiation documentation.

Project Coordination, Scheduling & Tracking

• Assign incoming projects to appropriate engineering staff based on workload, expertise, and project requirements.
• Identify scheduling conflicts or resource constraints and assist in developing solutions.
• Maintain project databases, schedules, and tracking systems.
• Prepare construction contracts for signing, including printing and binding.
• Prepare project reports, progress summaries, and management updates.
• Ensure project documentation is organized, accurate, and up to date.

Team Support

• Support Engineers with administrative and operational tasks.
• Assist in the implementation and continuous improvement of project management processes and procedures.

Qualifications

• Diploma in Engineering Technology, Business Administration, Project Management, or a related field.
• 2–5 years of experience in project coordination, project administration, or a similar role, preferably within a consulting engineering, construction, or technical services environment.
• Must have a valid drivers' license and vehicle in good working order to attend on-site.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proven ability to manage multiple projects and priorities simultaneously.
• Experience preparing proposals, quotations, and project documentation.
• Strong client-service and relationship-management skills.
• Proficiency with Microsoft Office Suite, project management software, and database systems.
• Attention to detail and problem-solving capabilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Working Conditions

• Office-based with occasional travel to client sites, and industry conferences.
• Office Hours are 8:00am-5:00pm with one hour for lunch.
• Regular interaction with clients, engineers, contractors, and project stakeholders.

Success Factors

The successful candidate will be highly organized, customer-focused, and capable of coordinating multiple engineering projects while maintaining strong client relationships and ensuring project objectives are achieved efficiently and professionally.

Belanger Engineering is committed to protecting your privacy and in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA). Your information will be used for recruitment and selection purposes only.

AI will not be used for screening candidates applying to this position.

We thank all candidates who apply for their interest, however, only those selected for an interview will be contacted. No phone calls from recruitment or staffing agencies will be accepted.

Company DescriptionBelanger Engineering is a firm of Building Science Engineers that was established in 1995 to serve the needs of Condominium Corporations and Building Owners. We provide our clients with consulting services to aid them in the evaluation, repair and maintenance of their buildings and properties. Paul Belanger, the Founder and President of Belanger Engineering, has over 30 years experience in the investigation and repair of residential, commercial and industrial buildings.Company DescriptionBelanger Engineering is a firm of Building Science Engineers that was established in 1995 to serve the needs of Condominium Corporations and Building Owners. We provide our clients with consulting services to aid them in the evaluation, repair and maintenance of their buildings and properties. Paul Belanger, the Founder and President of Belanger Engineering, has over 30 years experience in the investigation and repair of residential, commercial and industrial buildings.