Junior Bookkeeper and Payroll Assistant

Job Summary: The Junior Bookkeeper and Payroll Assistant is a key player within the administration and finance department at Clements Centre Society. This position supports data entry functions, entering payroll-related information, accounts payable and accounts receivable-related documentation, and maintaining electronic and paper filing systems. This position reports to the Chief Financial Officer.

Key Duties and Responsibilities

Finance Support

• Codes source documents such as invoices and receipts to the appropriate accounts.
• Maintains and updates accounting records by performing duties such as recording and posting transactions in journals and the general ledger for accounts payable, accounts receivable and payroll.
• Maintains petty cash fund, receipt funds via electronic debit and credit, and purchase orders.
• Updates a variety of Excel workbooks to reflect financial transactions.
• Receives appropriately coded documentation from senior finance staff and enters invoices in [Sage 300] accounting software integrated with automated platforms.
• Sorts, enters, and files documentation related to accounts payable and accounts receivable.
  

Payroll Support

• Assists Payroll department with summarizing payroll information and filing employee documentation.
• Assists with the preparation of necessary reports to generate third party remittances, such as E.I., C.P.P. and WSBC.
• Support IT Manager with inventory and addressing employees IT needs
• Performs other related duties as required, including coverage as needed for reception desk and other administrative staff of comparable responsibilities.
  

Education, Training and Experience

• Grade 12, plus post secondary courses of up to two (2) years in areas such as bookkeeping, payroll or office procedures.
• Minimum of 2 years experience in similar roles, preferably within the non-profit sector.
• Demonstrated knowledge of Microsoft Office products (Outlook, Excel, Word, Teams) and accounting software (e.g. Sage 300). Experience with Bena Works and Sharevision would be an asset.
• Familiar with virtual file management, shared drives, and data-based management.
• Basic knowledge of diverse hardware/software setup.
  

Qualifications, Skills and Abilities
Demonstrated ability to:

- operate related equipment
- communicate effectively, both verbally and in writing
- work independently and as part of a team
- multitask, organize work, and deal with competing priorities
- exercise confidentiality and have a compassionate approach
Attention to detail
Flexibility and adaptability to evolving scenarios inherent to the job
Physical and mental ability to carry out the duties of the position
Commitment to Clements Centres mission, vision, and strategic goals

Personal Attributes
Positive role model including modeling a healthy lifestyle
Empathy, warmth, and understanding
Ability to work effectively with staff, volunteers, and organizations
Current, satisfactory criminal record search

Please Note:

• This is a union position
• This is a 2128-hour position; regularly 8:30 16:00 with a 30-minute unpaid lunch break
• Compensation for this potion aligns with Grid Level 10
• Competitive benefits package including extended health, dental, group life, LTD and Municipal Pension fund