Payroll and Accounting Analyst

About Touchstone Institute

Touchstone Institute is the largest assessment centre of its kind in Canada, providing professional competency assessment and learning programs to support the delivery of high-quality health care.

Touchstone Institute is a non-profit corporation governed by a board of directors and receives financial support from the Government of Ontario. Currently implementing a growth strategy, Touchstone Institute looks to expand its impact in supporting broad health human resource solutions and by strengthening effective practice of health care professionals.Nearly 60full-time staffcontribute to the success of the organization, including experts in competency design and assessment, as well as health and education program development.

Touchstone Institute works closely with physicians, nurses and other healthcare providers who provide subject matterexpertiseto assess and improve the level of competency across individual practice. Building on its history of working tofacilitateentry to training or practice for Internationally Educated Health Professionals, Touchstone Instituteseeksto continue the work in this area while expanding to support excellence in competent practice for all who deliver health care.

Position Description

Reporting to the Director, Corporate Services, thePayroll and AccountingAnalystis an experienced payroll and accounts payable specialist who is comfortable working in a fast-paced environment and manage multiple tasks with efficiency, precision, and a continuous improvement mindset.The role is crucial in managing our financial transactions ensuringtimelyandaccuratepayments, requiring technical knowledge of payroll and benefits legislation in Canada and the ability to collaborate and provide excellent customer service to various Touchstone teams and stakeholders.

Key Accountabilities

Payroll

• Leads the payroll function including processes payroll, insuredbenefitsand pension benefitsfor full-time, fixed-term, and casualemployees, including inputting timesheets, extractingreportsand posting to General Ledger

• Ensure compliance with all appliable legislationantax laws and stay informed of regulatory changes

• Completespreparation and filing of all statutory returnsincluding EHT, WSIB, payroll remittances,andcompliancereports

• Issuing ROE, Processing annual T4 and T4As, Annual payroll and remittances reconciliation

• Attends to queries of staffregardingpayroll, taxformsand other finance-related requests

• Collaborates closely with the People and Culture team to implement changes and improvements to staff payroll and benefits processes and solutions

• Other tasks and projects as delegated from time to time

Accounts Payable

• Administer the accounts payable process, includingtimelyinvoice processing, payment processing, vendor recordmanagementand cost analysis.

• Performs General Ledger, billingsystemsand payment gateway reconciliations

• Maintains all corporate credit cards statements and coordinates tracking of expense receiptswith credit card holders.

• Prepare and analyze accounts payable reporting, aging reports, and cash flow management analysis.

• Collaborate with Finance and Operations teams to ensure smooth processing and authorization ofpayments, andresolve any compliance and risk issues.

• Maintains petty cash

• Other tasks and projects as delegated from time to time

Accounting and Reporting

• Prepare journal entries, account reconciliations, quarter-endand year-end accounting schedules.

• Assistexternal auditors for interim and year-end related tasks.

• Support the Director in researchingpayroll andaccounting issues and prepare analysis of andappropriate accountingand tax treatment.

• Preparation,analysisand reconciliation of monthly, quarterly, annual financial reports and ad hoc reports as needed for management reporting, audits, and compliance reporting to the Ministry of Health related to Touchstones funding agreements.

• Other tasks and projects as delegated from time to time

Qualifications:

• Post-secondary degree in accounting,finance, business administration,or a related field.

• 3+ years ofpayrolland accounts payable or accountingexperience

• Knowledge of Canadian payroll processes, tax structure, statutory deductions, andpension benefits

• Canadian Payroll Association (CPA) certification is an asset.

• Experience in non-profit and healthcare organizations is anasset.

• Strong, proven diligence with a customer service emphasis

• Experience interacting with external auditors and government tax authorities.

• Strong analytical skills and experience with databases and financial systems for financial analysis and reporting

• Expertisein Microsoft Excel and data visualization tools (e.g., Tableau, Power BI)

What We Offer

• A hybrid, collaborative, and team-oriented work environment
• Comprehensive health and dental benefits
• 3 weeks vacation to start (pro-rated), plus additional personal days (pro-rated)
  
• Extended office closure during the holidays
• Staff appreciation events

Notes for Candidates

• This is an existing vacancy within the organization
• This is a contractual role of 24 months
• Job level: 4
• Touchstone Institute does not use artificial intelligence (AI) tools as part of the applicant screening process. Applications will be reviewed by members of our recruitment and hiring teams to ensure a fair and thorough assessment.
  
• The salary range considers many factors including, but not limited to experience, education, and training, etc. It is not typical for the salary to be offered near the top of the range, it is dependent on numerous factors.
• Touchstone Institute is dedicated to employment equity and fostering a diverse work environment. We encourage applications from Indigenous Peoples, racialized persons, persons with disabilities, and other equity-seeking groups. We believe that a diverse team is essential to understanding and serving the evolving needs of the healthcare sector.
  

We follow a hybrid work model with two designated in-office days: Tuesdays and Wednesdays.
Successful candidates must be available to work on-site during these days at 145 Wellington St W Suite 600, Toronto, ON M5J 1H8 with or without accommodation.

All applications should be submitted through our application tracking system via Bamboo at: https://tsin.bamboohr.com/careers/109

Touchstone Institute is an equal-opportunity employer that is committed to fostering a diverse work environment and exercises accessible employment practices. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act (AODA) and Touchstone Institutes policies, a request for accommodation will be accepted in all aspects of our hiring process. If you anticipate needing any type of accommodation during the recruitment process, please [email protected] advance of your appointment.