Executive Assistant

Executive Assistant
Why You Will Love This Organization
Join a dynamic organization where your contributions will have a direct impact on business operations and leadership effectiveness. This is an opportunity to work closely with a senior leadership team, serve as a trusted business partner, and play a key role in supporting a collaborative and high-performing workplace culture. The organization values initiative, professionalism, and individuals who thrive in fast-paced environments where no two days are the same.
The Impact You Will Have
As the Executive Assistant, you will serve as the backbone of the office and a trusted partner to senior leadership. Your ability to anticipate needs, coordinate priorities, and maintain a productive workplace environment will directly contribute to organizational efficiency and success. This is a highly visible role that combines executive support, office management, and coordination, offering significant opportunities to make a meaningful impact across the business.
What You Will Do

• Manage executive calendars, schedules, meetings, and competing priorities.
• Oversee day-to-day office operations and administrative functions.
• Anticipate leadership needs and proactively identify solutions to support business objectives.
• Manage office supplies, vendor relationships, and facilities-related matters.
• Coordinate leadership meetings, executive visits, and business travel arrangements.
• Support special projects, strategic initiatives, and cross-functional initiatives.
• Track action items, monitor follow-up activities, and ensure timely completion of key deliverables.
• Serve as the primary point of contact for office-related needs and inquiries.
• Prepare meeting materials and provide administrative support to senior leaders.
• Ensure the workplace remains organized, professional, and efficient.
• Contribute to a positive, collaborative, and productive workplace culture.

What You Will Bring

• Strong organizational, planning, and prioritization skills.
• Proven experience supporting executives and managing office operations.
• Ability to handle confidential and sensitive information with discretion.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently while building strong relationships across the organization.
• Exceptional attention to detail and strong follow-through.
• A hands-on approach and willingness to support wherever needed.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Proficiency with standard business software and office productivity tools.

Work Environment

• Hybrid work arrangement.

If you are a highly organized professional who enjoys supporting leaders, driving operational excellence, and creating a positive workplace experience, we encourage you to apply today.
JOB VACANCY STATUS
This role is currently vacant, and the organization is accepting applications with the intention to hire as soon as possible.
HIRING RANGE The anticipated hiring range for this role is an annual salary of $80,000 - $100,000, plus a 5% annual bonus opportunity.
Additional benefits include:

• RRSP matching program
• Flexible benefits program
• Additional employee programs and benefits as part of the total rewards package.

USE OF ARTIFICIAL INTELLIGENCE – BY RECRUITERS & HIRING MANAGERS
At The Talent Company, people are at the centre of our recruitment process. While we may use artificial intelligence (AI) tools for limited administrative purposes (such as writing creative outreach messages, summarizing interview notes, or transcribing reference checks), AI is never the decision maker. Resumes and candidate information are personally reviewed by our recruiters, and all hiring decisions are made by people who bring judgment, care, and expertise to each match.
If a client's recruitment process involves a greater degree of AI use during interviews or assessments, we will communicate that to shortlisted candidates in advance. Our commitment is to use technology responsibly while ensuring fairness, transparency, and respect at every stage of the process.
USE OF ARTIFICIAL INTELLIGENCE – BY CANDIDATES
We recognize that candidates may choose to use artificial intelligence (AI) tools to support their job search, such as refining writing style or conducting research. While this can be appropriate, the information you provide in your resume, screening questions, and interviews must always be truthful and accurately reflect your own experience, knowledge, and competencies. AI should never be used to create or exaggerate credentials.
Our goal is to understand the real you—your skills, your story, and your potential—so we can make the best possible match between you and the organizations we serve.
ACCOMMODATION & INCLUSIVITY
At The Talent Company, we recognize the value of different perspectives and experiences in driving innovation, sparking creativity, and solving problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Indigenous identity, membership in a visible minority group, sex, age, national origin, religion, sexual orientation, gender identity, disability, or any other characteristic protected by law.
We are committed to equal opportunity and welcome applications from all qualified candidates. If you require an accommodation at any stage of the recruitment process, please email [email protected] so we can support you throughout your recruitment journey.