Office Coordinator

Position: Office Administrator

Wage: $25-$30 per hour, based on experience

Location:DowntownVictoria, on site

Hours: Monday Friday, 9:00 AM 5:00 PM

About Us:

Terra Archaeology is one of British Columbia's leading archaeological consulting firms. For over 20 years, we have partnered with First Nations, government agencies, utility companies, developers, and industry clients to deliver high-quality archaeological and cultural resource management services across the province.

With offices in Victoria, Richmond, and Kamloops, our team combines technical expertise, professionalism, and a collaborative approach to support projects ranging from local developments to major infrastructure initiatives. We take pride in our people, our culture, and the meaningful work we do throughout British Columbia.

Position Summary:

The Office Administrator plays a key role in supporting Terra's day-to-day operations. Working closely with our project, safety, finance, and administrative teams, this position helps keep our offices organized, our staff supported, and our operations running smoothly.

This role is ideal for a highly organized, detail-oriented professional who enjoys working with people, managing multiple priorities, and contributing to a busy, team-focused environment.

Key Responsibilities may include but are not limited to:

• Provide front-line administrative support, including answering phones, managing mail and couriers, monitoring shared inboxes, and maintaining office supplies.
• Support office operations across Terra's Victoria, Richmond, and Kamloops locations.
• Assist with travel bookings, logistics coordination, training records, safety documentation, and related administrative tasks.
• Support project teams with document management, file organization, and project administration.
• Assist Finance with data entry and tracking, filing, and other administrative accounting tasks.
• Support onboarding and offboarding activities, including employee setup, equipment coordination, and related administrative requirements.
• Coordinate office equipment, supplies, and field gear inventories.
• Assist with staff meetings, training sessions, and company events.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support as required.

Duties may evolve over time in response to the organizations operational needs.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field is an asset.
• 1-3 years of administrative experience in a professional office environment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and SharePoint.
• Experience supporting project administration, finance, HR, or safety programs is an asset.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Professional, service-oriented approach with the ability to handle confidential information.

What We Offer:

• Competitive compensation.
• Extended health and dental benefits after three months.
• A supportive and collaborative team environment.
• Opportunities for professional development and growth.

• The chance to contribute to meaningful projects that help protect and manage British Columbia's archaeological heritage.

Working Conditions:

This is a full-time, in-office position based in our Victoria office. The role is performed in a collaborative and team-oriented environment where priorities can shift throughout the day. Success in this position requires strong organizational skills, attention to detail, adaptability, and a willingness to support a variety of operational and project-related needs.