Sentinel Management
Greely, ON
Posted 3 days ago
Job Details:
$48,000 - $53,000 / year
Full-time
Management
Salary: $48,000 - $53,000
Key Responsibilities
Administrative Duties:
- Serve as the primary point of contact for assigned homeowner association properties
- Conduct regular site inspections, attend board and annual general meetings, and follow up on action items.
- Manage day-to-day property operations, ensuring compliance with all governing documents and legislation.
- Maintain accurate records, documentation, insurance requirements, and estopple certificates in accordance with legislation.
Board/Committee & Resident Relations:
- Build professional relationships with Board/Committee Members, understanding the unique dynamics and priorities of each.
- Handle resident complaints and inquiries with empathy, professionalism, and patience.
- Set and manage expectations clearly, maintaining professional boundaries while providing guidance.
- Facilitate Board, AGM, and owners meetings including preparation, attendance, and follow-up. Evening meeting availability required.
Maintenance & Contractor Oversight:
- Ensure preventative and routine maintenance programs are in place and operational.
- Manage contractor lifecycle from selection to performance review.
- Maintain inventories and supervise the allocation of parking, lockers, and other shared assets if applicable
Financial Management:
- Assist Boards with budgeting, financial reporting, Reserve Fund planning, and audit (if applicable) processes.
- Review invoices, manage collections, and support financial compliance.
- Manage any additional billings such as water or property tax recovery
Governance & Compliance
- Ensure compliance with all relevant legislation (PIPEDA, OHSA, AODA).
- Advise the Board/Committee on governing documents, legal matters, and policy development.
Company Obligations:
- Reception coverage on Fridays and back up coverage for reception holidays, sick days, etc.
- Operate within corporate policies and procedures.
- Demonstrate professionalism, integrity, and alignment with company values in all interactions.
- Contribute proactively to departmental meetings and continuous improvement initiatives.
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Frequently Asked Questions
The salary range is $48,000.00–$53,000.00 per year.
This role is based in Greely, ON, and the description indicates on-site responsibilities with in-person board and resident interactions.
The role involves administrative duties, board/committee and resident relations, maintenance and contractor oversight, financial management, governance and compliance, and company obligations like reception coverage.
The role requires facilitating Board, AGM, and owners meetings, including preparation, attendance, and follow-up, with evening meeting availability required.
The position requires ensuring compliance with governing documents and legislation, and advising on governing documents, legal matters, and policy development, including PIPEDA, OHSA, and AODA.
You will assist Boards with budgeting, financial reporting, Reserve Fund planning, and audit (if applicable), review invoices, manage collections, and support financial compliance.
Yes, you will ensure preventative and routine maintenance programs are in place, manage contractor lifecycle from selection to performance review, and oversee shared assets like parking and lockers.
