Accounting Administrator

We are seeking a detail-oriented and organized Accounting Administrator to join our finance team. As Accounting Administrator, you'll report to the Vice-President of Operations and play a vital role in supporting the financial operations across the organization. The ideal candidate will have experience with Sage Business Vision accounting software, strong organizational skills, a solid understanding of accounting principles, and the ability to thrive in a fast-paced environment.

As part of the role, you'll be working in the office full-time, based just outside of Toronto in Richmond Hill, Ontario.

Responsibilities

• Invoicing: Generate and issue invoices accurately and in a timely manner. Ensure invoices are sent to customers promptly and in accordance with established billing schedules;
• Purchase Orders: Create and process purchase orders for goods and services. Verify purchase order details, including quantities, prices, and vendor information;
• Accounts Receivable: Monitor accounts receivable balances and follow up on outstanding invoices. Coordinate with customers to resolve payment discrepancies and ensure timely payment;
• Accounts Payable: Process vendor invoices and expense reimbursements. Verify invoice accuracy, obtain proper approvals, and prepare payments for processing;
• Payment Processing: Prepare and process payments via check, EFT, or wire transfer. Reconcile payment records with bank statements to ensure accuracy. Prepare bank deposits and deliver them to bank;
• Inventory Management: Maintain accurate records of inventory and track asset depreciation. Organize and coordinate annual inventory count, including developing procedures/schedules for counting inventory items and ensuring accuracy and completeness of the inventory count process;
• Financial Record Keeping: Maintain accurate and up-to-date financial records using accounting software. Record all financial transactions, including invoices, purchase orders, payments, and receipts. Coordinate with external accountants for tax filings and compilation of the annual financial statements; and
• Reporting: Assist in the preparation of financial reports, including accounts receivable aging, accounts payable aging, and cash flow projections, for review by management.

What You'll Need

• Education & Experience: Post-secondary education in Accounting, Finance, Business Administration, or related field with minimum 5 years of Canadian bookkeeping experience;
• Communication Skills: Communication and interpersonal skills are essential for effective interaction with vendors and customers regarding billing and payment inquiries and with team members on accounting-related matters;
• Independence: Ability to work independently in a fast-paced environment;
• Attention to Details: Ability to spot discrepancies and ensure accurate work and ensuring organized record keeping;
• Time Management: Ability to multi-task and prioritize conflicting demands effectively under time constraints; and
• Computer Proficiency: Proficiency in Microsoft Office Suite.