Equipment Lead

Job Description: Equipment Lead

Summary:

Vision Integrity is looking to hire an Equipment Leadfor a full-time position. The Equipment Lead will play a crucial role in maintaining business infrastructure, managing asset inventory, and supporting fleet and facility operations. This role requires a balance of administrative diligence, hands-on physical task management, and strong interpersonal communication. This position will begin as full-time, 5 days in-person, though flex-work options may be considered after initial training is successfully completed.

Main Duties and Responsibilities:

• Equipment & Asset Management: Handle the check-in/out, cleaning, function testing, logging, and software/firmware updating of corporate and field equipment.
• Auditing & Compliance: Conduct regular equipment and asset audits across multiple corporate locations and perform equipment distribution reviews for company personnel.
• Fleet Assistance: Support fleet operations by transporting vehicles, coordinating routine maintenance, completing basic filter replacements, handling dealership pickups/drop-offs, and managing vehicle branding appointments.
• Telematics & Safety Monitoring: Monitor corporate vehicle telematics systems and handle routine notifications and safety follow-ups with drivers.
• Inventory & Logistics: Manage the day-to-day stock of corporate merchandise, prepare shipping/receiving via Purolator, handle inventory tracking, and coordinate restocks with management. Occasionally driving assets to locations throughout AB / BC / SK as required with short notice.
• Administrative & Financial Support: Assist management with monthly expense preparations, basic accounts payable (AP) reporting, and specialized reporting tasks.
• Facility Maintenance: Complete routine preventive maintenance tasks for the Calgary office, and occasionally other locations in Alberta.
• Physical Operations: Manage the physical organization of equipment, including moving heavy items safely between storage areas.
• Corporate & Business Development Support: Assist with and attend corporate networking events, social functions, and business development meetings, interacting with clients and coworkers. Assistance with running Vision major events such as stampede and year end.

Position Requirements:

• Valid Class 5 Non-GDL Drivers License with a clean driving history.
• Comfortable driving larger utility vehicles (e.g., F-150 / F-350) in both long-haul highway and tight inner-city environments.
• Access to a reliable personal vehicle for occasional light work-related use.
• Must live within a 45-minute commute of the office under standard traffic conditions.
• Ability to operate independently for extended periods while maintaining productivity and high-quality control.
• Schedule Flexibility: Able to work flexible hours, including occasional evenings or weekends with short notice to resolve urgent operational issues. Standard in-person hours typically lean later into the evening (e.g., 10:00 AM/11:00 AM to 6:00 PM/7:00 PM).
• Physical Capability: Ability to safely lift and carry up to 60 pounds up and down stairs unassisted and for short distances.
• High Attention to Detail: A strong focus on "quality over quantity" in all administrative and physical tasks.
• Safety Conscious: High level of situational awareness regarding physical tasks, slips/trips/falls risks, and the maturity to stop and ask for clarification or assistance when unsure.
• Technical Proficiency: Proficient in Windows 11 or MacOS Tahoe operating systems and familiarity with M365 Apps, including Teams, Outlook, Word, and Excel.
• Strong Interpersonal & Social Skills: Outgoing, conversational, and comfortable engaging with people both internally and externally. Must be at ease in professional social settings, including business development meetings, dinners, and events where alcohol may be served.

Nice-to-Haves / Significant Assets:

• Vehicle Knowledge: An interest in late-model vehicles, maintenance/mechanical, detailing, and hardware troubleshooting. Ability to perform basic maintenance such as oil and filter changes as needed.
• Technology Interest: An interest in IT and familiarity with basic networking concepts, Mobile Device Management (MDM), M365 Azure / Entra, or other corporate system administration. An educational background or real-world experience in SMB IT / Computer Science is considered a major asset but not required.
• GIS Experience: Experience or familiarity with Geographic Information Systems (GIS).

Application Requirements:

• Please complete all required fields within the BambooHR application.
• Cover Letter:Not required, but will be considered if provided.
• References:Not required, but please have two individuals who can speak to your interests and abilities as requested.