Payroll Administrator

The Payroll Administrator supports the end-to-end payroll process by preparing, validating, and maintaining accurate payroll data in a high-volume, in-house payroll environment. This role works closely with internal partners, uses PeopleSoft and other systems to run queries and reports, and ensures timely and accurate payroll processing while maintaining strict confidentiality. It offers strong learning opportunities, exposure to complex payroll operations, and the potential for extended engagement in a collaborative team setting.

Responsibilities

• Run and manage payroll-related queries in PeopleSoft and associated systems, including extracting data from HR and Oasis and formatting it accurately for payroll processing.
• Assist with payroll processing activities, including data entry, validation, and reconciliation to ensure accurate and timely payroll runs.
• Support employment verifications, electronic filing, and running payroll-related reports, including forms such as T2200.
• Work closely with internal partners and team members to ensure all payroll tasks and deadlines are met.
• Perform data entry tasks accurately and efficiently, including updating employee records and payroll information as needed.
• Handle filing and scanning duties to maintain organized and up-to-date electronic and physical payroll records.
• Open, sort, and process incoming mail related to payroll and employee documentation.
• Provide outstanding customer service to internal stakeholders by responding to payroll inquiries clearly, professionally, and in a timely manner.
• Use Microsoft Excel, including basic formulas, horizontal and vertical lookups, and macros, to manage and analyze payroll data and reports.
• Maintain strict confidentiality of sensitive payroll and employee information at all times.
• Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment while maintaining a strong sense of urgency.
• Collaborate with a team of payroll professionals, contributing to a positive, supportive, and learning-oriented team culture.
• Adapt to changes in processes, systems, and priorities, and support continuous improvement initiatives within the payroll function.
• Perform other payroll and administrative duties as assigned by leadership.

• 1–2 years of knowledge or experience in payroll, including familiarity with core payroll processes and requirements.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office, particularly Word and Excel, including basic formulas and lookups.
• Experience running payroll queries and reports, preferably using PeopleSoft or similar systems.
• Ability to work both independently and as part of a team in a high-pressure, deadline-driven environment.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally.
• Outstanding customer service skills and a service-oriented mindset when supporting internal stakeholders.
• Strong organizational skills with the ability to prioritize and handle multiple tasks concurrently.
• Demonstrated ability to maintain and protect the confidentiality of sensitive data.
• Action-oriented approach with the ability to take initiative and follow through on tasks.
• Core competencies including relationship building, critical thinking, clear communication, accountability, and the ability to support change and development.

• Post-secondary diploma or degree strongly preferred.
• Experience with a mid- to large-size ERP system is an asset.
• PeopleSoft experience preferred, particularly for payroll processing and reporting.
• Experience with Excel lookups (HLOOKUP and VLOOKUP) and macros is an advantage.
• Familiarity with T2200 forms and related payroll documentation is beneficial.
• French language skills are an asset; candidates may use translation tools to support documentation as needed.
• Sense of urgency and ability to thrive in a fast-paced environment.
• Eagerness and drive to learn, with a strong interest in developing payroll expertise.
• Ability to lead or support change, inspire others, and contribute to a culture of accountability and continuous improvement.

This role is based in an office environment in Mississauga, ON, within a team of approximately nine payroll professionals. The standard work schedule is 40 hours per week, typically from 8:00 a.m. to 5:00 p.m., with some flexibility within core hours as needed. Occasional overtime may be required and is subject to prior written approval. The position follows a hybrid work model: employees work four days in the office and one day from home, with in-office attendance required on Tuesdays, Wednesdays, and Fridays, and the option to choose either Monday or Thursday as the work-from-home day. During the first month, training and development take place on-site for five days per week to ensure strong onboarding and support. The dress code is business casual. The environment is fast-paced and deadline-driven, with an in-house payroll operation that provides broad exposure to payroll processes and systems, including PeopleSoft and Microsoft Office tools. Team members collaborate closely, support each other's development, and benefit from a strong learning culture and the potential for contract extensions based on performance and business needs.

Job Type & Location

This is a Contract position based out of Mississauga, ON.

The pay range for this position is $22.00 - $25.00/hr.

This is a hybrid position in Mississauga,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.